Solidarités International (SI) recruitment for an Entry Level Purchasing Officer

Solidarités International (SI) is a French humanitarian organisation operating for over 35 years who is committed to providing aid in the event of conflict and natural disasters. Our mission is to provide aid as quickly and as efficiently as possible to endangered populations by meeting their vital needs:  water, food and shelter.

SI has started activities in North-eastern Nigeria in August 2016 in the fields of Wash and is now intervening in 4 areas of the state for Wash and Shelter activities.

 

Job Title:  Purchasing Officer
Location: Maiduguri, (Borno State) with movements inside the state
Probationary Period: 1 month
Contract Duration: 6 months, subject to renewal upon available donor funding.
Responsibilities and Tasks:

  • The purchase officer carries out the purchases for the programs and structure at mission level.
  • He/she is one of the guarantors for implementing and respecting Solidarites International purchase procedures.
  • Take part in the analysis of the local purchasing environment
  • Update price lists and supplier files
  • He/she is responsible for filing and archiving logistics documents linked to purchases.
  • Knowledge and monitoring of the market:

Implementation of purchasing process:

  • Receive and process requests for quotes and IOFs after verification and approval by his/her line manager
  • Implement purchases while respecting the rules and approval  procedures established by donors and Solidarités International
  • Ensure that the format of, and information on quotes and invoices comply with regulations
  • Ensure compliance with administrative procedures for the management of advances and payment of suppliers
  • Establish and archive purchasing files in accordance with the rules of Solidarités International and its donors
  • Monitor and update IOFs electronically
  • Ensure that products purchased correspond to the requirements of the purchase officer’s requirements in terms of quantity and quality

Reporting/Capitalization:

  • Ensure the compilation of price lists and suppliers
  • Ensure the monitoring of IOF requests and inform purchase officers of the status of their orders
  • Organisationnel Chart position :
  • Line Manager: Procurement Manager

Profile required :

  • Training: Ordinary National Diploma in purchasing and supply, logistic, business administration or equivalent
  • Professional experience: purchase and procurement, experience with NGO is a plus.
  • Personal qualities : dynamic, organized, methodical, team spirit, meticulou
  • Languages: English, Kanuri, Haussa is a plus
  • IT skills : microsoft software practise (word, Excel)

 

 

How to Apply
Interested candidates should apply by email with CV and suitability statement as a single attachment to [email protected]  OR in hardcopy to Solidarités International office at:

No 8 Manassa Street,
Behind Polo ground,
Maiduguri, Borno State.
Attention: Raouf  Naimzadah Deputy Logistics Coordinator.

All applications should be submitted not later than Friday, 25th August 2017. Solidarites International is an equal opportunities employer and is committed to achieving gender balance within the organization.

Email Submission: The subject of the email should be the POSITION TITLE/LOCATION and the CV/Cover Letter should be saved in the applicant’s full name.

Hardcopy Submission: The title of the related position must be written on the envelope.

Only shortlisted candidates will be contacted.

NOTE: Shortlisting will start as soon as we start receiving applications and deadline might be changed without prior notice.

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