Recruitment at Boch Systems Company Limited for Executive Assistants

Boch Systems Company Limited (BOCH) is a leading Systems Integration Company of choice. Our mission is to provide professional and quality service delivery on information and communication technology that are reliable, timely and cost effective; to our esteemed clients through our highly skilled and dedicated workforce, partners and technology, returning value to our stakeholders.

We are recruiting to fill the position below:

Job Title: Executive Assistant
Location: Lagos
Purpose of Role

  • Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO.
  • The Executive Assistant must be smart and enjoy working within a rapidly expanding, entrepreneurial environment that is ambitious and results-driven
  • The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Responsibilities

  • Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
  • Plans, coordinates and ensures the CEO’s schedule is followed and respected. Provides “gatekeeper” and “gateway” role, creating win-win situations for direct access to the CEO’s time and office.
  • Provides a bridge for smooth communication between the President’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
  • Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer,” having a sense for the issues taking place in the business environment and keeping the CEO updated.
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the company.
  • Communicates directly, and on behalf of the CEO with OEMs, Partners and other stakeholders, on matters related to CEO’s initiatives.
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  • Follows up on contacts made by the CEO and supports the cultivation of ongoing relationships

Requirements

  • Bachelor’s Degree required
  • Strong work tenure: 2 to 3 years of experience supporting C-Level Executives
  • Proficient in use of Microsoft Office tools (Outlook, Word, Excel, and Power Point), and Social Media web platforms.
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability
  • Emotional maturity
  • Highly resourceful team-player, with the ability to also be extremely effective independently
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, OEMs and Partners
  • Expert level written and verbal communication skills
  • Forward looking thinker, who actively seeks opportunities and proposes solutions

Note: Only shortlisted candidates would be contacted.

How to Apply
Interested and qualified candidates should send their CV’s to: [email protected] using “Executive Assistant” as subject

Application Deadline: 2nd June, 2017.

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