Recent Job at Oxfam Nigeria for a Finance Officer in Abuja

Oxfam is a confederation of 17 Affiliates committed to creating a just world without poverty. In Nigeria Oxfam works in the areas of Economic Justice/Sustainable Livelihoods, Humanitarian programming to save lives, Advancing Gender Justice and Good governance, adopting a right based approach.

We are recruiting to fill the vacant position below:

Job Title: Finance Officer
Location:
Abuja
Department: Humanitarian
Reports To: Humanitarian Finance Manager
Internal Job Grade: D2 National
Team Purpose

  • To provide a proactive, efficient and effective financial management service to the Oxfam Humanitarian Programme in Nigeria, to ensure financial procedures are working efficiently and effectively and that they are being adhered to, and to provide strong financial monitoring and oversight to Oxfam partners

Job Purpose

  • To implement and monitor all financial aspects of the Humanitarian programme, including the management of financial risks.
  • To work closely with the Country Finance Teams to provide quality financial information, process payments and maintain comprehensive accounting records.
  • To ensure that financial procedures are adhered to and non compliance challenged. To provide financial information and monitoring to programme staff.

Dimensions:

  • Handling (finance related) queries regarding Donors
  • Interpretation of financial information, advice to Operational Lead, Humanitarian Finance Manager, Business Support Manager and Coordinators
  • Flexibility to anticipate and resolve challenges
  • Manages and contributes to project work
  • Influences staff to adopt procedures
  • 100% focus on the Oxfam Humanitarian programme
  • Analysing reports for programme staff and providing guidance

Roles, Responsibilities and Accountabilities
Humanitarian Payments:

  • Ensure supporting documentation for payments is complete and correct (e.g. authorised and coded by budget holder) in accordance with Oxfam financial procedures
  • Notify the Country Office Finance Team of any expenditure that needs to be moved between projects
  • Support the Humanitarian team by ensuring transfers to the field are anticipated, made in a timely manner and with safety in mind
  • Ensure payments are made in accordance with the delegation of authority limits
  • Prepare payments for authorisation by account signatories. Ensure relevant statutory deductions are made, and transactions recorded accurately on Finance System (Pastel)
  • Liaise with the Country Office Finance Team for authorisations/payments and recording on Pastel

Receipts:

  • Ensure that all receipts are properly documented, e.g. by an invoice or receipt

Managing Humanitarian Cash Account:

  • Proactively monitor and manage cash account to:
    • Ensure that balances are sufficient to cover anticipated payments
    • Identify receipts or payments that may require further investigation
    • Monitor and chase outstanding floats
    • Ensure cash counts undertaken weekly, monthly, and whenever responsibility is handed to another person
    • Maintain spreadsheets to summarise receipts, payments and balances

Support to Donor Reporting and Donor Proposals:

  • Ensure expenditure is recorded accurately against donor budgets and reconciled with Pastel Finance System
  • Support year-end processes as required
  • Assist Finance Manager with interpreting and collating information in budgets, and monitoring spend

Others:

  • Performance manage the Finance Assistant(s)
  • Support audits
  • Support the implementation of the One Oxfam Logistics Tool and all logistics procedures
  • Provide support and advice to Humanitarian Staff on various matters including
  • Completion of finance related forms (expense claims, float accounts)
  • Locating documentation supporting particular payments, receipts and re-charges made to budget holders
  • Coding of financial transactions
  • Oversee filing systems, both electronic and hard copy (payables, receivables, payments, receipts, cash payments etc).
  • Act as point of contact for day-to-day matters with financial service providers, and ensure that bank signatories are up to date

Skills and Competences

  • A Bachelor’s Degree in Accounting, Finance, Business Administration or any relevant equivalent is required
  • ICAN or ACCA qualification will be an added advantage
  • Proactive, flexible, and able to respond to a variety of questions relating to the job
  • Excellent oral and written communication skills in English
  • Manages own time under guidance and direction from supervisor and meet the deadlines
  • Strong analytical and planning skills
  • Strong understanding of Gender and Diversity
  • A strong commitment to Oxfam’s purpose, a broad understanding of the work culture in the “humanitarian” sector and its impact on key areas of responsibility and a commitment to humanitarian principles and action
  • 3 -5 years of progressively responsible and directly relevant professional experience, such as finance, accounting, grants management – ideally with at least 2 years in International NGO
  • Ability to understand and implement the Nigeria government tax & VAT laws
  • Proven knowledge of computerised systems and demonstrable experience of working with computerized accounting packages and spreadsheets

Note

  • Prospective candidate must be available and willing to commence work immediately.
  • Completed applications should reach us before the closing date above. Applications sent in the required format will be considered and only short listed candidates will be contacted.

How to Apply
Interested and qualified candidate should send their application letter and Curriculum vitae as one attachment in English to: [email protected] with the position title as the subject of your email.

Application Deadline: 7th March, 2017.

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