Operations Support Assistant Vacancy at Mott MacDonald

Mott MacDonald’s International Development Services Unit, IDS, operates within the international development sectors of Environment and Water, Education, Health and Social and Economic Development. Together we implement and manage projects and programmes in developing countries and emerging economies around the world. We are committed to support the United Nations Sustainable Development Goals and to provide our expertise to help improving lives of people in need.

We are recruiting to fill the position below:

 

Job Title: Operations Support Assistant
Job ID: 31073BR
Location: Abuja
Job Profile

  • Cambridge Education is an education services company of Mott MacDonald Ltd that provides expert education consultancy in partnerships with governments, donors, international development agencies and partners around the world, as they seek to enhance people’s skills and economic prospects.

Job Description

  • Cambridge Education Nigeria Limited (CENL) is managing the Teacher Development Programme (TDP) and Developing Effective Private Education, Nigeria (DEEPEN) on behalf of the UK Department for International Department (DFID).
  • TDP aims to provide strategic technical assistant in 6 lead states on teachers’ improvement, ultimately improving student learning. DEEPEN is using the ‘making markets work for the poor’ approach to improve the policy environment and quality of private schooling in Lagos and beyond.
  • We are an equal opportunity employer and value diversity at our company. We do not discriminate, and take positive steps to create an inclusive culture

Candidate Specification

  • The Operations Support Assistant is required to support the Operations Manager to provide advice and guidance on all aspects of procurement contracting and contract administration, and monitor contracts to ensure the satisfactory and timely delivery of goods and services and the execution of works. In addition, the job holder would support the programme and technical team in drawing up schedules and itineraries for activities, and support the operations team in procurement and other administrative functions

Accountabilities:

  • Support the programme and technical team in drawing up schedules and itineraries for activities, making and confirming meeting arrangement.
  • Responsible, along with the Procurement Committee, for evaluating and managing the performance of suppliers in order to ensure suppliers meet the mandatory contractual requirements for the duration of the contract, and monitor transaction compliance (milestones, deliverables, invoicing etc.).
  • Develop and manage contract renewal schedules for all on-going requirement contracts.
  • Maintain contractual records and documentation and control of all contract correspondence, customer contact information sheets, contractual changes, status reports and other documents for all programmes.
  • Serve as the point of contact for customers on contractual matters, ensuring timely review and approval and reconciliation of variations.
  • Ensure timely follow-up and review of supplier performance evaluation, and develop tools to address unsatisfactory supplier performance
  • Support the facilities officer to maintain the database of suppliers known as the Approved Suppliers’ List (ASL), as identified and updated by the Procurement Committee
  • Support the Operations Manager to provide guidance on procurement contract matters to technical staff, operations staff, and other staff including training to new staff in contract management practices and procedures.
  • Directly responsible for implementing procedures for contract management, performance and administration in compliance with company policy; monitoring compliance by office managers with established procedures and identify areas of recurrent pressure.
  • Review and monitor quality of procurement contracts across all programmes, reviewing all contracts prior to execution for appropriateness, completeness and accuracy.
  • Work with the Finance Department to coordinate contractual insurance requirements
  • Ensure signed contracts are communicated to all relevant parties to provide contract visibility and awareness, interpretation to support implementation.
  • Support the operations manager to prepare procurement plans in sync with technical work plans and overall CENL business strategy, implement sustainability principles in the procurement of goods, works and services, and ensure that suppliers are compliant with the company’s sustainability principles.
  • Assist to receive procurement requisitions, send out requests for proposals, quotations and expression of interest, and participate in bid process: that is, purchase goods, works and services for the company.
  • Support the Procurement Committee to assess the risks associated with any procurement activity and balancing the allocation of risk with the commercial benefits.

Requirements

  • Preferably educated to a degree level or equivalent
  • Good experience in administrative or related role
  • Previous experience or training in contract administration and management is highly desirable
  • Previous experience of working within a multi-national team would be an added advantage

How to Apply
Interested and qualified candidates should:
Click here to apply

 

Application Deadline  9th October, 2017.

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