Ongoing recruitment at Taraba State Agency for Community and Social Development Project

Taraba State Government – Applications are invited from suitably qualified candidates to fill the existing Vacancy in the Taraba State Agency for Community and Social Development Project, TACSDP-World Bank Assisted, in the capacity below:

Job Title: Finance and Administration Manager
Location:
Taraba
Duties
The Finance and Administration Manager shall be charged with the responsibility for:

  • Ensuring efficient running of the office and the maintenance of all office facilities;
  • Processing and paying all bills, salaries (etc) pertaining to the smooth running of the SA;
  • Maintaining schedules of personnel, welfare and other personnel functions;
  • Ensuring the proper recording of financial transactions of the Agency:
  • Generating adequate, reliable and timely financial reports for the GM and other departments,
  • Preparing annual budgets and work plans for the SA;
  • Processing and managing at fund disbursements as well as ensuring proper documentation to facilitate the release of funds from funding agencies to Communities;
  • Liaising with banks, tax authorities, and other regulatory agencies on behalf of the SA;
  • Preparing monthly and quarterly reports on financial progress of micro-projects and COPs;
  • Preparing quarterly Financial Management Reports (FMR5)
  • Assisting the GM in the day-to-day running of the SA;
  • Reviewing financial transactions of communities in line with General Guidelines issued by the SA, FPSU and Funding Agencies, and making reports to the GM: and
  • Offering training and capacity building in the areas of financial management record keeping, and other related matters to the Community.

Qualifications

  • A university degree or membership of professional association such as ACA, ACCAor their equivalents or Higher National Diploma in Accounting or Banking and Finance with at least twelve years post qualification experience.

Job Title: Monitoring & Evaluation Manager
Location:
Taraba
Duties
The M&E Manager shall be charged with the responsibility of:

  • Ensuring the maintenance of records of all types of data and information on SA activities.
  • Overseeing the monitoring and evaluation department of SA and coordinating the activities of the MIS and M & E units;
  • Providing guidelines and guidance for the operations of the MIS and M & E units for them to meet the expectations of the SA;
  • Liaising with the LGRC and other Departments of the SA for M&E purposes and working with the communities to ensure effective participatory monitoring and evaluation of CDPs and micro projects;
  • Consolidating annual budget and work-plan for the department;
  • Designing field data collection and collation formats for the SA:
  • Develop Terms of Reference and provide guidance for all M&E studies;
  • Liaising with the Operations and Finance and Administration departments to collect and collate data for tracking of key activities of the SA: (budget performance, financial matters like costing/pricing of CSDP activities in the State, operations, etc), and
  • Providing cumulative records, analysis and statistics of activities oyer time to guide operations and provide information base for planning and future evaluation.

Qualifications

  • A university degree in Agriculture, Statistics, Social sciences, Engineering, Extension Services or Project Management, with at least twelve years post qualification experience.
  • Knowledge of Computer is mandatory.
  • Previous experience in project monitoring and evaluation shall be an added advantage.

Job Title: Operations Manager
Location:
Taraba
Power and Duties
The Operations Manager shall be in-charge of:

  • Supervising and coordinating the overall activities of the operations department
  • Supervising the processing of applications seeking SA funding and technical/management support;
  • Ensuring conduct of desk and field appraisals and forward reports to the Project Management Committee for review based on set criteria;
  • Provide overall supervision of formulation and implementation processes of COPs and micro projects by CPMC5; ensuring the maintenance of records on all COPs and micro-projects on a continuous basis; and passing on such information to the M& E department;
  • Ensure that requisite assistance are rendered to communities as and when required.
  • Liaising with relevant MDAs to provide technical and back-up support to communities.
  • Consolidate annual work plans and budget of the department.
  • Provide quarterly and annual projections for COP and microprojects implementation.

Qualifications

  • A university degree in Agriculture, Engineering, Extension Services, Social sciences, Natural sciences, Project Management and any other relevant degree, with at least twelve years post qualification experience.
  • Previous experience in rural development projects or extension services shall be considered as additional advantage.

Job Title: Project Officer – Gender and Vulnerable
Location:
Taraba
Responsibilities

  • Develop an action plan for mainstreaming vulnerable groups and gender sensitive activities in the operation of the State Agency
  • Facilitate the preparation processes of COP formulation at Community level
  • Assist project team to incorporate appropriate vulnerable groups (including gender) issues into project activities.
  • Assist in organizing training for line ministries, LGA, LGRC and Operations Officers in mainstreaming vulnerable and gender issues in development activities.
  • Liaise with the Desk Officers in line ministries to identity mechanisms of incorporating vulnerable and gender issues into their programmes.
  • Identify and articulate opportunities for integrating social safety nets in project activities.
  • Prepare a quarterly report highlighting emerging issues from projects activities in mainstreaming vulnerable group/gender issues in development activities;
  • Provide input to the preparation of quarterly! annual and requisite reports ef the operations department;
  • Provide inputs to the costed yearly work programmes for the operations department:
  • Develop, maintain and disseminate a comprehensive knowledge base on vulnerable group perspectives to promote staff awareness;
  • Maintain links with and update knowledge of other relevant agencies programs on mainstreaming vulnerable groups into development agenda;.
  • Design strategies for the encouragement of the government and its agencies to be more supportive towards the cause of the vulnerable;
  • Responsible to the Manager, Operations.

Qualification and Experience

  • At least a first degree in Social Sciences, Natural Resources Sciences, Rural Environmental Development, Agricultural Extension with at least 5 years post qualification experience part of which must have been spent in CDD related areas.
  • Computer literacy experience in Gender/Vulnerable Mainstreaming and Safety nets will be an added advantage.

Job Title: Project Officer – Procurement
Location:
Taraba
Responsibilities

  • Be responsible for procurement at the SA including procurement planning, design, implementation, management and training;
  • Be responsible for the preparation of bid documents (inclusive technical specifications) for the acquisition of goods/services;
  • Serve as Secretary of all evaluation and selection of consultants and suppliers within agreed processes;
  • Effectively manage all contracts and ensure that deliveries (quality/quantity/time) are in line with contract provisions;
  • Ensure appropriate sanctions are applied on defaulting contractors;
  • Provide training on procurement and community contracting to Operations Officers,
  • Provide assistance to financial officers on contractual disbursement;
  • Ensure that CPMCs adhere to procurement procedures and guidelines;
  • Prepare and submit procurement status reports on a quarterly basis as part of financial monitoring report;
  • Prepare evaluation reports for all evaluation of goods and services;
  • Maintain comprehensive procurement unit cost database to be used in preparing a Project Cost Document and provide up to date information on all procurement at the SA;
  • Ensure that procurement plans are implemented as scheduled;
  • Provide training to the communities on community contracting.
  • Any other duties as may be assigned by the General Manager.

Qualification and Experience

  • At least a first degree in Business Administration, Engineering, Architecture, Marketing, Purchasing and Supply or related field, with at least 5 years post qualification experience part of which must relate to procurement in a foreign funded agency or state government due process office.
  • Computes literacy is compulsory and experience in community contracting is an added advantage.

Job Title: General Manager
Location:
Taraba
Power and Duties of the General Manager (GM)
The Gm Shall:

  • Exercise the powers and functions of the SA as provided for in section;
  • Be in-charge of general administration of the CSDP:
  • Manage SA personnel;
  • Be the accounting officer of the SA,
  • Give approval for proposal of COPs recommended by the SA management committee;
  • Authorize expenditure in accordance with the annual budget and work programme of the SAas approved by BOO;
  • Represent the SA in all its dealings with third parties at the level of the Management;
  • Conduct dialogue with donors and those capable of providing complimentary technical and administrative skills and financial resources;
  • Delegate his authority to the staff of the Agency to the extent necessary for the efficient performance of the activities of CSDP;
  • Perform such other duties as may be required for the effective functioning of the SA.
  • Ensure regular reporting and adherence to the SA reporting relationship with the Project Financial Management Unit (PFMU) of the state.

Qualifications

  • A university degree in Social Sciences, Natural Sciences, Engineering and/or any other relevant degree with at least fifteen years post-qualification experience in the private or public sector, five of which must be at management level.
  • A higher degree and experience in the management of rural development projects shall be an added advantage.

Job Title: Project Officer – IEC and Training
Location:
Taraba
Responsibilities

  • Supervise and carry out promotions and outreach programme to create awareness of SA activities.
  • Facilitate the carrying out of advocacy for the CSDP at the state level through Information, Education and Communication (IEC) campaigns;
  • Ensure linkage with relevant ministries/agencies on integrating collective action and mobilization of resources, for sectoral development plans;
  • Undertake regular skill gap analysis of project staff, line ministries, LGRC and CPMC members and identify requisite training to address them.
  • Supervise, in liaison with relevant SA staff and line ministries staff all training delivery to CPMCs and LGRCs;
  • Prepare budget estimates and annual work plan for training, information, education and communication activities of the SA
  • Maintain links with and update knowledge of ether agencies’ programmes on advocacy, sensitization and awareness and communication.
  • Be Responsible for preparing periodic reports on progress in advocacy, mobilisation and awareness, measured against the targets of annual work plans and legal funding requirements (e.g. IDA/donor requirements);
  • Responsible for communication materials development;
  • Organize learning events for stakeholders;
  • Coordinate and facilitate CDD cross-learning events and information sharing amongst stakeholders;
  • Monitoring and coordination of Information, Education and Communication activities;
  • Any other duties as may be assigned by Manager, Operations.

Qualification and Experience

  • At least a first degree in Social Sciences, Natural Resources Sciences, Rural Environmental Development, Agricultural Extension with at least 5 years post qualification experience part of which must relate to training and social analysis, especially rural appraisals.
  • Computer literacy is compulsory and experience in community level facilitation and mobilization is an added advantage.

Job Title: Project Officer – Supervision
Location:
Taraba
Responsibilities

  • Responsible for supervising and -coordinating the activities of operations officers.
  • Regular and timely liaison with other Project Officers for deployment of operations officers for field level activities.
  • Assist in the provision of technical advice on all engineering works e.g. construction/rehabilitation of infrastructure, erosion control bands, feeder road construction etc.
  • In close liaison with relevant state ministries, departments, agency (ies) ensure the adoption of state approved standard technical designs for social infrastructure; –
  • Ensure compliance with state level technical specification/standards for all social infrastructure,
  • Prepare budget and work plan for supervision of COPs and micro-projects contained therein;
  • Provide guidance to Operations Officers designated to undertake supervision.
  • Regularly submit monthly supervision reports to the managers Operations and M&E;
  • Provide specific reports on supervision as may be requested by any of the Managers and the General Manager.
  • Assist in organizing training for line ministries, LGA, LGRC and Operations Officers in social infrastructure operations and maintenance
  • liaise with the relevant state agency for certification for all social infrastructure at completion,
  • Directly responsible to the Operations Manager;
  • Any other duty (ies) assigned by the Manager Operations.

Qualification and Experience

  • At least a degree in Engineering, Architecture, Social and Natural Sciences, with at least, five (5) years experience in design and/or supervision of social infrastructure construction.
  • Computer literacy is essential and experience in implementing community level infrastructure is an added advantage.

Job Title: Project Officer – Monitoring & Evaluation
Location:
Taraba
Responsibilities

  • Responsible for data collection, collation and analysis for field level activities.
  • Provide implementation assistance to M&E Manager
  • Compilation of monthly, quarterly and annual reports.
  • Monitor progress towards attainment of targets and to adapt targets to realities,
  • Provide an improved foundation for planning effective resource use;
  • Identify unacceptably high cost interventions and operations,
  • Provide record of events,
  • Provide information base for future evaluations, maintain quality standards.
  • Any other duty that may be assigned by the M&E Manager.

Qualification and Experience

  • At least a first degree in Social Sciences, Statistics, Natural Sciences, Rural development and related fields, with at least 5 years post qualification experience part of which must relate to monitoring and evaluation of community based initiatives.
  • Computer literacy is compulsory and experience in-Community Driven Development (CDD) is an added advantage.

Job Title: Project Officer – MIS
Location:
Taraba
Responsibilities

  • Design and prepare CSDP Management Information System operational manual,
  • Assess the information needs for the various components of the SA
  • Review alongside other project staff the data collection forms at the different stages of the micro-projects cycle;
  • Prepare technical specification for the procurement of necessary MIS hardware and software applications;
  • Monitor the operation of the MIS;
  • Upgrade hardware and software;
  • Ensure MIS hard and software maintenance;
  • Establish the working schedule and the MIS design;
  • Develop reports or formats using existing MIS data;
  • Develop and prepare the required documents using a friendly report generator;
  • Any other duty as may be assigned by the M&E Manager.

Qualification and Experience

  • Degree or equivalent as Electrical/Electronic Engineering, Information Management, Computer Science, Engineering and related fields.
  • Five years post qualification experience, two of which must have been in the design, development and implementation of Databases and client- Server Software applications.
  • Knowledge and experience with development tools client side rapid applications development and experience using friendly report generator would be an advantage.

Job Title: Project Internal Auditor
Location:
Taraba
Responsibilities

  • Preparation of quarterly Internal Audit report of the Agency.
  • Preparation of Audit programme for the year.
  • To review and monitor the disbursement of the Agency (SOE).
  • To strengthen the Internal Control system of the project.
  • To review all the authorizations , approvals, eligibility and documentations of expenditures.
  • To review the financial transactions of the communities in line with Financial Procedures Manual.
  • To undertake value for money audit of all projects activities.
  • To inspect and monitor all Micro-projects in the communities.
  • To carry out both compliance audit and non-financial audit.
  • Inspection and appraisal of the accounting system in operation at the establishment to ascertain its adequacy effectiveness,
  • Verifying the cash and other assets of the project.
  • Examine the reconciliation statement with the carried monthly /weekly Bank statement.
  • Ensure that the system of internal check and internal control introduced for the prevention or early detection of fraud and loss of cash, stores and other assets of the project is adequate.
  • Ensure that deposit register is maintained as provided ri the FPM.
  • Check all postings of the assets purchased during the year to the assets ledgers.
  • Ensure that every Advances made is properly authorized.
  • Ascertain that the Advances ledger is kept up-to-date.
  • Ensure that the agreement for the advance is property executed.
  • To have unrestricted access to any project document ts, files, or minutes.
  • To prepare and ensure complement for the project’s monitoring and evaluation system report.
  • Any other duty that may be assigned by the General Manager.

Qualification and Experience

  • A University degree, Higher National Diploma in Accounting or Banking and Finance and a membership of professional association such as ACA, ACCA, ANAN or other equivalents with at least (5) five years post qualification experience.

Job Title: Administrative Officer
Location:
Taraba
Responsibilities

  • Management of personnel matters.
  • Supervising clerical staff,
  • Maintaining and operating an open and secret registry,
  • Ensuring appropriate record keeping, filling and documentation of all Agency mails and correspondence, Managing all office utility services,
  • Maintaining office assets, including vehicles, plants office premises, etc
  • Secretary to Project Management Committee (PMC)

Qualification and Experience

  • First degree or equivalent in Social Sciences and Humanities with at least five (5) years relevant post-qualification experience. Knowledge of MS computer packages is essential.
  • Experience in personnel, office management is necessary.

Job Title: Secretary to GM
Location:
Taraba
Responsibilities
The secretary to the General Manager shall be responsible for:

  • Supporting the General Manager as a Personnel Assistant/ Confidential Secretary,
  • Providing secretarial assistance eg prepare all letters, memoranda and any requisite document for the GM,
  • Organizing itineraries, meetings and related schedules.
  • Maintaining adequate filing system for all mails and correspondence of the GM,
  • Assist the General Manager in covering Board Meetings.

Qualification and Experience

  • A degree/HND in Secretarial Administration or equivalent.
  • Computer skills- presentations, internet and Microsoft Office packages.
  • She / He must have at least 5 years secretarial experience.

Job Title: Office Assistant
Location:
Taraba
Slot: 4
Responsibilities

  • Supporting SA Staff
  • Providing support services to the SA in related schedules

Qualifications

  • A degree/HND and must have Computer skills.
  • She / He must have at least 5 years working experience.

Job Title: Operation Officer
Location:
Taraba
Slot: 6
Responsibilities

  • Sensitise and mobilize communities on CSDP project objectives and activities as well as issues related to HIV/AIDS.
  • Facilitate communities to undertake needs assessment and prioritization that are socially inclusive and environmentally sustainable;
  • Facilitate communities in the formulation of CDP in line with (b) above;
  • Build capacity of the CPMCs and LSRC Desk Officers, as appropriate, through providing training in requisite areas e.g. Participatory Rural Appraisals (PRAs). record and book-keeping, project management, mainstreaming gender, environment and natural resources issues etc, as identified by the Project officer-IEC and Training
  • Supervise the implementation of the CDPs to ensure quality assurance:
  • Ensure timely replenishment of accounts of. the CPMCs;
  • Collect, collate and forward to the M&E Department, information/data on micro-project activities in communities;
  • Submission of monthly, quarterly and annual departmental reports to M&E Department on schedule, through the Manager, Operations;
  • Set monthly and quarterly performance targets based on the work plan;
  • Submit regular reports to the Project officer or relevant section for whose activity they are deployed at any point in time.
  • Responsible to the Project officer, Supervision.

Qualification and Experience

  • A first degree or HND in Engineering, Social Sciences, Biological and Natural Sciences, Business Administration, Accountancy or related field, with at least 1 year post qualification experience in any area.
  • Computer literacy and willingness to learn and work extra hours and on week-ends is a must
  • Applicants are not expected to be more than 35 years as at the time of recruitment and not above Grade level 9 if recruited from the civil service.

Job Title: Assistant Project Accountant
Location:
Taraba
Responsibilities

  • Assisting in preparing budget and work plan for the SA:
  • Assisting to maintain the SA assets database
  • Assisting to prepare monthly/quarterly reports in accordance with accounting reporting requirements managing and controlling inventory and stores of the agency.

Qualification and Experience

  • A University degree/HND in Accounting, Banking and Finance and/or their equivalents with at least five years post-qualification experience.
  • Membership of Professional Association such as ICAN, ACA, ACCA, ANAN and knowledge of computer based accounting packages and experience in donor-funded or rural development project audit will be an added advantage.

Job Title: Dispatch Rider
Location:
Taraba
Responsibilities

  • Supporting SA Staff
  • Providing support services to the SA in related schedules

Qualifications

  • A degree/HND and must have Computer skills.
  • She / He must have at least 5 years working experience.

Job Title: Project Driver
Location:
Taraba
Slot: 6
Qualifications

  • At least a Diploma/SSCE with Driving Trade Test 1 and a minimum of 10 years post driving experience.
  • Previous World Bank job experience is added advantage.

Job Title: Cleaner
Location:
Taraba
Slot: 3
Responsibilities

  • Supporting SA Staff
  • Providing support services to the SA in related schedules

Qualifications

  • A Diploma or SSCE and must have Computer skills.
  • She / He must have at least 5 years working experience.

 
Remuneration
The post attract remunerations commensurate with the mode of entry and in accordance with agreed terms with the World Bank.

 
How to Apply
Interested and qualified candidates should submit three copies of written applications (signed and sealed with valid email address) with CV’s should be addressed and delivered to:

The Permanent Secretary,
Ministry of Finance Headquarters,
PMB 1073,
Jalingo,
Taraba State.

Application Deadline  5th May, 2016.


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