Ongoing recruitment in a Mega Drug Distribution Company in Nigeria

Nextzon Business Services Limited – Our client is a start-up mega drug distribution centre in the pharmaceutical sector located in Anambra State, and is looking to fill the role of the:

Job Title: HSE Officer 
Ref: HSEOFCR0015
Location: Anambra
Reports To: Admin Manager

Job Purpose

  • Providing technical support to contribute to the application of effective Health, Safety and environmental management on a daily basis

Key Roles and Responsibilities

  • Assist in compliance reviews, general risk assessments and other safety assessments to support Health, Safety and Environmental management
  • Walk the floor/premises on a regular basis to establish HSE presence and provide support
  • Provide assistance and advice on HSE issues to make recommendations to facility management
  • Enforce HSE regulations (i.e. OSHA, EPA, LOTO, Hazard Communication etc.), report infractions and recommend solutions to Management
  • Conduct daily and monthly HSE Meetings/Trainings and schedule as needed
  • Perform facility HSE Inspections
  • Ability to evaluate PPE and ensure proper use and maintenance of PPE
  • Assist in emergency response and provide first aid treatment
  • Oversee Behaviour-Based/Observation-Safety Programs
  • Help develop Job Hazard Analysis (JHA)
  • Ability to oversee Safety Incentive Programs
  • Participate in detailed incident investigations and Root Cause Analysis

Required Skills and Competencies:

  • Technical Capacity
  • Collaboration and organizational Skills
  • Problem Solving/Analytical
  • Customer/Client Focus
  • Project and Time Management
  • Performance Management

Qualifications and Experience

  • Bachelor’s degree in any relevant field.
  • Registered with a recognised HSE professional association would be an added advantage.
  • Minimum of 8 years’ experience in field safety management
  • Age below 35 years
  • Detailed knowledge of applicable regulations
  • IT Literate in Microsoft Word, Excel, PowerPoint, etc.

Job Title: Admin Officer
Ref:
ADMOFCR0012
Location: Anambra
Reports To: Admin Manager

Purpose

  • Directly assisting in the administrative, operational support and procurement functions of the business

Key Roles and Responsibilities

  • Assist the Admin Manager in ensuring business-as-usual
  • Supports the business operations by providing essential and quality administrative assistance
  • Accepts and processes requisitions, orders and tracking requests
  • Provides customer service and assistance to external and internal customers.
  • Assist in the supervision of other support staff
  • Maintain events and activity logs
  • Procure assets, office consumables and monitor inventory
  • Effective vendor management

Required Skills and Competencies:

  • Germane Skills and Knowledge
  • Detail-oriented
  • Strong communication skills in-person and via phone & email
  • Excellent multi-tasking ability
  • Ability to work in a fast-paced environment
  • Strong organisational skills
  • Good team working skills
  • Interpersonal skills
  • Logical reasoning
  • Numerical skills
  • Technical skills

Qualifications and Experience

  • A good first degree in Business administration or any of the social sciences
  • A second degree in a relevant course will be an advantage
  • Membership of relevant professional bodies
  • Age 30 years and below
  • Between 2-5 years of relevant experience in administration management with a reputable organization
  • Demonstrated proficiency managing analytically rigorous initiatives.
  • Demonstrated leadership potential in official duties

Job Title: IT Officer
Ref:
ITOFCR0016
 Location: Anambra
Reports To: IT Manager

Job Purpose

  • Facilitate operational efficiency of the IT solutions and infrastructure

Key Roles and Responsibilities

  • Installation, configuration and maintenance of all computer hardware, software and accessoriesPlan and undertaking scheduled maintenance upgrades
  • Engage platform users to identify and recommend required upgrades
  • Obtaining replacement or specialist components, fixtures or fittings
  • Checking computer equipment for electrical safety
  • Maintaining records of software licenses
  • Manage stock of equipment, consumables and other supplies
  • Vendor(s)/service provider management
  • Implementing policies and procedures for IT acquisition and utilization
  • 1st line systems and solution support

Required Skills and Competencies:

  • Strong technical skills with the ability to address a wide range of problems including: – network architecture; hardware and software; server administration; programming anf solutions development.
  • Demonstrated Information Systems security knowledge and skills
  • Experience in solutions delivery, implementation and integration
  • Demonstrated competence in multiplesoftware environments: e.g. Windows 2003 Server, Windows 2000 Server, Windows XP Professional, Window Vista, SQL Server 2005, Veritas Backup Exec, Exchange 2003, etc.
  • Ability to multi-task
  • Good project execution and management skills

Qualifications and Experience

  • A Bachelor’s degree in Computer Science, Computer Engineering, Electrical Engineering or a related field
  • 3-5 years of high level cum hands-on experience in an enterprise IT environment dealing with distributed systems distributed over multiple sites
  • Age 30 years and below
  • Possession of at least one of the following professional certifications, MCSE, CCNA/P, CCDA/P, etc. will be an added advantage

Job Title: Credit Officer
Ref:
CRDTOFCR0013
Location: Anambra
Reports To: Finance Manager

Purpose

  • Management of the credit risk associated with the portfolio and ensuring high quality of the portfolio

Key Roles and Responsibilities

  • Monitoring of outstanding sales invoices, debts collection and scheduling meeting with customers towards resolving all disputed payment
  • Analyse and evaluate distributor credit applications in line with company’s credit management policy
  • Review and monitoring of customers’ credit limit
  • Preparation of Weekly and Monthly debtors’ report and collections to Management
  • Responsible for reconciliation of disputed account and negotiates to bring payment into line with terms
  • Preparation of Dealers rebate and debtors provisions schedule to Financial Accountant
  • Respond to all queries on payment by customer and proper treatment of WHT credit notes
  • Maintenance of GL to ensure data integrity
  • Monthly preparation of Prepayments schedules and posting of month end journals
  • Participate in the annual and statutory physical stock taking exercise
  • Assisting in the preparation and coordination of schedules to the Statutory Financial report
  • Preparation of periodic and on-demand account reconciliation with key customers
  • Carry-out APV/Pricing
  • Continually review the existing SOPs and ensure update where necessary to meet current business environment and group standard requirement
  • Create more awareness for staff on SOPs, and ensure adherence to policies
  • Deploy Demand to Cash Policy aiming at reinforcing the internal control in the sales activities

Required Skills and Competencies

  • Expert knowledge of credit underwriting policies, procedures, processes, collateral valuation, and documentation
  • Good corporate and merchant credit and exposure analysis skills
  • Strong process and project management skills
  • Ability to read and interpret credit bureaus reports, analyze trade experience, and utilize external financial resources to underwrite credit requests
  • Appreciation of finance & investment management principles
  • Ability to use several accounting packages (Sage, QuickBooks, etc.)
  • Knowledge of Microsoft excel, word processing, and other database applications
  • Oral & Written Communication skills
  • Relationship Management
  • Possession of human skill (ability to interact effectively with people – both staff and clients alike)
  • Ability to develop, build and maintain relationships with customers
  • Expert knowledge of credit structuring, cash flow analysis, balance sheet analysis, profitability, liquidity, and solvency analysis and credit arrangements
  • Advanced knowledge of financial modelling techniques and preparation of pro-forma financial statements
  • Excellent presentation, oral and written communication skills

Qualifications and Experience

  • Minimum of 5 years credit control experience in the FMCG or financial industry
  • Age 30 years and below
  • A good University degree or HND in Accounting or related field
  • A recognised professional accounting certification (i.e. ACA, ACCA or equivalent)
  • A post graduate degree or any other qualification/certification will be an added advantage

Job Title: Quality Control Officer
Ref: 
QCOFCR0019
Location: Anambra
Reports To: Quality Control Manager

Job Purpose

  • Implementing and managing quality control systems designed to ensure optimal stock quality (consistent with established standards, customer specifications and production goals)

Key Roles and Responsibilities

  • Ensure a high level of internal and external customer service
  • Investigate (and correct) customer issues and complaints relating to quality
  • Engage in inspection and testing activities to ensure high technical integrity
  • Carry out microbiological analysis on all stock to ensure optimal quality
  • Establish quality standards and reliability expectancy for stock
  • Provide technical and statistical expertise to stakeholders
  • Formulate, document and maintain quality control standards and on-going quality control objectives
  • Coordinate objectives with storage procedures in cooperation with other warehouse managers to maximize product reliability and minimise costs
  • Create, document and implement inspection criteria and procedures
  • Interpret quality control philosophy to key personnel within company
  • Apply total quality management tools and approaches to analytical and reporting processes
  • Interact with distributors to ensure quality of all purchased stock
  • Conduct environmental test functions and applications
  • Maintain active role on internal continuous improvement teams
  • Effluent management & discharge
  • Solid waste management and disposal
  • Environmental metrics collation

Required Skills and Competencie:

  • Technical Capacity
  • Organizational Skills
  • Problem Solving/Analytical
  • Customer/Client Focus
  • Time Management
  • Collaboration
  • Performance Management
  • Leadership
  • Business Acumen

Qualifications and Experience

  • B.Sc. Degree in Microbiology or Pharmacology
  • Registered with the pharmaceutical society of Nigeria
  • Professional Qualification – IPAN, ICCON is an added advantage
  • Age 30 years and below
  • Strong Analytical & Problem solving skills
  • Microsoft office proficiency.
  • Use of High precision Analytical Instruments.
  • 5 years minimum of experience

Job Title: Warehouse Supervisor (Prescription)
Ref: 
ADMIN002
Location: Anambra
Reports To: Warehouse Manager

Purpose

  • Oversee warehouse activities including storage, handling and management of Prescription drugs inventory in line with global best practice.

Key Roles and Responsibilities

  • Control warehousing function to ensure efficient storage facilities, materials rearrangement & stocking, materials handling requirements, etc.
  • Control quality prescription stock by implementing FIFO for lot items and continuous monitoring on expiry dates
  • Ensure safety rules and regulations are strictly observed by all Company / Contractor’s employees whilst dealing with sensitive, hazardous, volatile or heavy materials
  • Manage the end-to-end warehouse and inventory management
  • Ensure that movement details of materials are correctly recorded and updated to reflect all materials receiving/issuing transactions
  • Maintain stock movement tracking and records
  • Liaise with procurement and Finance units on inventory and account reconciliation
  • finalizes reports on Goods receipt report and dispatches to concerned Department; and
  • Optimize use of storage space and handling equipment
  • Have a clear understanding of the company’s strategic objectives
  • Coordinating the use of automated and computerised warehouse management systems
  • Maintain accurate stock control systems Monitor and track discrepancies (expired and shortage of chemicals) for corrective measures as per Inventory control best practices
  • Supports Periodic physical inventory audits by Audit and Finance Team
  • Planning future capacity requirements
  • Discusses with warehouse team on ways of improving service level, housekeeping and controlling damages

Required Skills and Competencies:

  • Proven warehouse management experience
  • Expertise in warehouse management procedures and best practices
  • Proven ability to implement process improvement initiatives
  • Strong knowledge of warehousing Key Performance Indicators (KPIs)
  • Hands on experience with warehouse management software and databases
  • Leadership skills
  • Strong decision making and problem solving skills
  • Excellent communication skills

Qualifications and Experience

  • A good first degree in Biochemistry, Microbiology, or similar courses
  • A professional qualification in Supply Chain Management is advantageous
  • Membership of relevant professional bodies
  • Age below 40 years
  • Minimum of 10 years sales experience in a Warehouse supervision and management

Job Title: Cashier
Ref: 
CASHIER0024
Location: Anambra
Reports To: Finance Manager

Purpose

  • Manage all cash collections and payments.

Key Roles and Responsibilities

  • Maintains ledger record of all cash transactions processed at the business office
  • Process on-premise cash and card payments Manage office petty cash account
  • Itemise and total purchases by recording prices, departments, taxable and non-taxable items
  • Maintains checkout operations by following policies and procedures; reporting needed changes
  • Contributes to team effort by accomplishing related results as needed

Required Skills and Competencies:

  • Self-motivated
  • Results oriented
  • Computer Literate
  • Good Customer Service
  • Time Management
  • Good Work Ethics
  • Fluency in English
  • Excellent Numerical & Analytical Ability
  • Committed approach to work and commitment to own professional development

Qualifications and Experience

  • B.Sc or HND in Banking & Finance, Accounting, or a relevant discipline
  • Minimum of 3 years’ experience in a similar role
  • Very strong character commendations are necessary especially from previous employer(s)
  • Membership of relevant professional bodies

Job Title: Warehouse Supervisor (Biologicals & Vaccines)
Ref:
WHSPVBIO0020
Location: Anambra
Reports To: Warehouse Manager

Purpose

  • Oversee warehouse activities including storage, handling and management of biological & vaccines inventory in line with global best practice.

Key Roles and Responsibilities

  • Controls warehousing function to ensure efficient storage facilities, materials rearrangement & stocking, materials handling requirements, etc.
  • Controls quality biological & vaccine stock by implementing FIFO for lot items and continuous monitoring on expiry dates
  • Ensure safety rules and regulations are strictly observed by all Company / Contractor’s employees whilst dealing with sensitive, hazardous, volatile or heavy materials
  • Manage the end-to-end warehouse and inventory management
  • Ensure safety rules and regulations are strictly observed by all Company / Contractor’s employees whilst dealing with sensitive, hazardous, volatile or heavy materials
  • Manage the end-to-end warehouse and inventory management
  • Ensure that movement details of materials are correctly recorded and updated to reflect all materials receiving/issuing transactions
  • Maintain stock movement tracking and records
  • Liaise with procurement and Finance units on inventory and account reconciliation
  • finalizes reports on Goods receipt report and dispatches to concerned Department; and
  • Optimize use of storage space and handling equipmentHave a clear understanding of the company’s strategic objectives
  • Coordinating the use of automated and computerised warehouse management systems
  • Maintain accurate stock control systems Monitor and track discrepancies (expired and shortage of chemicals) for corrective measures as per Inventory control best practices
  • Supports Periodic physical inventory audits by Audit and Finance Team
  • Plan future capacity requirements
  • Discusses with warehouse team on ways of improving service level, housekeeping and controlling damages

Required Skills and Competencies:

  • Proven warehouse management experience
  • Expertise in warehouse management procedures and best practices
  • Proven ability to implement process improvement initiatives
  • Strong knowledge of warehousing Key Performance Indicators (KPIs)
  • Hands on experience with warehouse management software and databases
  • Leadership skills
  • Strong decision making and problem solving skills
  • Excellent communication skills

Qualifications and Experience

  • A good first degree in Biochemistry, Microbiology, or similar courses
  • A professional qualification in Supply Chain Management is advantageous
  • Membership of relevant professional bodies
  • Age below 40 years
  • Minimum of 10 years sales experience in a Warehouse supervision and management

Job Title: Finance Officer
Ref: 
FINOFCR0025
Location: Anambra
Reports To: Finance Manager

Purpose

  • Facilitation of efficiency in the company’s finance unit / activities and direct overall financial plans and accounting practices within the company.

Key Roles and Responsibilities

  • Coordinate with the Finance manager to ensure timely and appropriate cash flows, matched with the operational needs
  • Manage the electronic spreadsheet/format for receiving and disbursing funds; coordinate the preparation and timely submission of monthly financial reports and other reports
  • Ensure accurate keeping of account books (electronic and paper
  • Preparation and submission of monthly Balance Sheet Reconciliations
  • Help ensure that timely and accurate information is generated and disseminated accordingly to germane parties, to inform activity planning and forecasts
  • Process all banking activities of the organisation, ensuring that bank account records are accurately maintained, and that bank statements are obtained on a timely basis.
  • Process all payments (cheque and/or cash) to/from suppliers, customers, service providers, and partners in line with established requirements
  • Ensure all financial transactions in the organisation are appropriately approved, authorised and administered, in line with company policies
  • Maintain the office cash box and disburse cash payments
  • Ensure weekly cash counts are done and properly documented by non-finance staff
  • Make statutory payments to the relevant authorities such as PAYE, WHT, and PENSION deduction and ensure adequate documentation is kept in the office.
  • Provide administrative and technical support to the partners to ensure that all financial documentation and reports are prepared and submitted on a timely basis
  • In collaboration with the financial manager, support the training in financial management in accordance the business’s financial management policies
  • Any other tasks as assigned by supervisor

Required Skills and Competencies:

  • Financial analysis and execution
  • Credit analysis
  • Knowledgeable in the following key areas:
    • Financial Management and corporate finance
    • Accounting policies and standards
    • Financial analysis and interpretation
    • Management and Cost Accounting
    • Tax Management
  • Appreciation of finance & investment management principles
  • Ability to use several accounting packages (Sage, QuickBooks, etc.)
  • Microsoft Office skills with high proficiency in the use of excel
  • Oral & Written Communication skills
  • Relationship Management
    • Possession of human skill (ability to interact effectively with people – both staff and clients alike)
    • Ability to build and manage banking relationships
  • Leadership
  • Proactive decision-maker
  • Self-starter
  • Sound ethics and integrity

Qualifications and Experience

  • Level of Education – B.Sc. /HND or equivalent in Finance Accounts/Business Administration or a similar course
  • Minimum of 5 years post-graduate experience in a similar position
  • Age 30 years and below
  • A recognised professional accounting certification (i.e. ACA, ACCA or equivalent)
  • A post graduate degree or any other qualification/certification will be an added advantage

Job Title: Procurement Officer
Ref:
PROCOFCR0017
Location: Anambra
Reports To: Procurement Manager

Purpose

  • Processing purchasing transactions for equipment, materials, supplies, capital goods, and services

Key Roles and Responsibilities

  • Anticipating levels of demand for products and keeping a constant check on stock levels
  • Conducting research to ascertain the best products and suppliers in terms of best value, delivery schedules and quality
  • Monitoring inflow and outflow of goods and adequately recording them
  • Taking full responsibility of store and for any lost or unexplainable damage
  • Liaising between suppliers, manufacturers, relevant internal departments and customers
  • Identifying potential suppliers, visiting existing suppliers, and building and maintaining good relationships with them
  • Negotiating and agreeing contracts and monitoring their progress, checking the quality of service provided
  • Processing payment invoices
  • Keeping contract files and using them as reference for the future
  • Forecasting price trends and their impact on future activities
  • Producing reports and statistics using computer software
  • Evaluating bids and making recommendations based on commercial and technical factors
  • Ensuring procurement and supplier management activities are performed with probity and in compliance with relevant procurement regulations

Required Skills and Competencies

  • Excellent commercial awareness and business negotiation skills
  • Good oral and written communication skills;
  • Analytical skills
  • Ability to adapt to different client needs and to develop and maintain successful working relationships
  • A good standard of numeracy in order to analyse facts and figures
  • Time and project management skills

Qualifications and Experience

  • A good first Degree in Business Studies; Purchasing and Logistics; Purchasing and Supply; Marketing; Management; or Engineering
  • Membership of relevant professional bodies Chartered Institute of Purchasing and Supply (CIPS) will be an advantage
  • Age 30 years and below
  • At least 5 years of relevant experience is required
  • Demonstrated proficiency managing analytically rigorous initiatives

Job Title: Technical Supervisor
Ref: 
TECHSPV0023
Location: Anambra
Reports To: Warehouse Manager

Purpose

  • Effectively managing and maintaining mechanical and electrical equipment used by the organisation

Key Roles and Responsibilities

  • Diagnose mechanical problems in machinery or equipment
  • Maintain/repair power-generating equipment, work tools or machinery
  • Provide general technical support to the company on electrical/mechanical issues
  • Perform periodic/random checks on all the company’s facilities to confirm facilities and equipment are operating at optimal service levels and ensure compliance with laid down policies and procedures
  • Define required spares for equipment and ensure required inventory levels are maintained
  • Participate in the determination, installation and testing for equipment, spare parts, etc., in new warehouses
  • Develop equipment maintenance plan/schedule (including spares) for all facilities/equipment
  • Ensure the implementation of the maintenance schedule for all equipment/facilities at the warehouse location
  • Supervise the prompt resolution of all maintenance related queries in assigned area
  • Liaise with Service Providers /Maintenance staff to ensure prompt resolution of issues as required
  • Ensure that all reported issues are tracked and promptly resolved
  • Develop and document maintenance procedures/manuals
  • Stay abreast of innovations/developments in facilities/equipment technology trend and proffer recommendations for improvement of the company’s facilities/equipment as required.

Required Skills and Competencies

  • Good Technical Skills & Experience on Mechanical, Electrical/Electronic, Pneumatic Systems
  • Good Team working, & People relationship skills
  • Good Problem Solving Skills and a creative approach for new ideas
  • A good level of computer literacy
  • Ability to Prioritize and Plan effectively
  • Effective Written and Verbal Communication Skills
  • Quality Focus.

Qualifications and Experience

  • B.Tech/HND Electrical Electronics or any relevant course of study
  • Age below 40 years
  • Minimum of 10 years’ experience in a similar role
  • Demonstrated proficiency managing analytically rigorous initiatives.

Job Title: Sales Executive
Ref: 
SALOFCR0026
Location: Anambra
Reports To: Head Sales

Purpose

  • Securing the sales of a range of pharmaceutical products, while building and servicing long-term customer relationships.

Key Roles and Responsibilities

  • Maintains positive working relationships with customers
  • Arranging appointments with prospects, which may include pre-arranged appointments or regular ‘cold’ calling
  • Developing tactics for increasing opportunity to meet and talk to contacts in the pharmaceutical sector
  • Market range of pharmaceutical products to wholesalers and similar customers in the defined territory
  • Keeping up with latest clinical data; interpreting, presenting, and discussing this data with health professionals to project new trends and demand for drugs
  • Provide detailed market information on products, prices and the activities of competitors
  • Maintaining Knowledge of new developments in the health sector, anticipating potential negative and positive impacts on the business and adapting strategy accordingly
  • Opening and closing sales properly to win prospective customers
  • Distribution and Sales of complete product range in the defined territory
  • To actively participate in any promotions agreed upon by the organisation
  • Recruit and recommend distributors at each of the existing and emerging markets on Monthly basis
  • Ensure collection of outstanding debts, and keep sales to debtors’ ratio within the acceptable limit
  • Meet the company monthly set target.

Required Skills and Competencies

  • Experience in marketing and sales
  • Knowledge of contracting, negotiating, and distribution network
  • Strong analytical, numerical and problem solving ability
  • Excellent communication, negotiation, interpersonal and team-work skills
  • Ability to do business planning analysis and influence management
  • Ability to present complex statistical data and financial information, both verbal & written, in a clear and concise manner
  • Proven ability in the preparation of meaningful and accurate forecasts and budgets
  • Proven ability in market intelligence and value chain
  • Demonstrable management ability in the areas of cost control
  • Strong organisational and time management skills, including the ability to manage sales teams.

Qualifications and Experience

  • A good first Degree in Marketing or in the Social Sciences
  • An second degree in a relevant course is required
  • Membership of relevant professional bodies
  • Age below 35 years
  • Minimum of 5 years sales management experience in the FCMG sector, with at least 3 of the years spent in the pharmaceutical industry
  • Verifiabe track record of delivering sustainable top line sales growth (references may be requested)
  • Demonstrated knowledge of the south-east market.


How to Apply

Interested and qualified candidates should send their resumes (as an attachment), stating the reference code as the subject of the email, to: [email protected]

Note:
All applications will be treated in strict confidence. Only shortlisted candidates who apply correctly will be contacted.

Application Deadline  9th March, 2016.

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