Ongoing recruitment at Plan International

Plan International is an independent child-centred international development organisation committed to advancing the rights of children and fight against poverty.

Plan has no religious, political and government affiliation. For over 75 years, we have supported girls and boys and their communities around the world to gain the skills, knowledge and confidence they need to claim their rights, free themselves from poverty and live positive fulfilling lives. Plan currently works in 70 countries including Nigeria.

Plan International officially started operations in Nigeria in 2014 and works to strengthen and promote the rights of children. Our programme is currently focused on basic education; improve community health services, youth and citizens’ participation in governance and creating economic opportunities and livelihoods for the poor, building resilient communities through our emergency and humanitarian response. Plan Nigeria works with communities, civil society organisations, development partner government at all levels and the private sector.

We are recruiting to fill the below positions for a Global Affairs Canada funded MCNH project, Strengthening Health Outcomes for Women and Children (SHOW) in Sokoto State:

Job Title: Office and Logistic Assistant

Location: Sokoto
Department: Finance and Admin
Report to: HR and Admin Manager
Duration: 4-5 years

Purpose

  • To provide support to sound office and logistics management for all project activities in line with policies of Plan International, donor and Nigeria including its laws.

Duties and Responsibilities

  • Maintain general office system including filing including following up on timely timesheet submission; sending. receiving and distributing documents and photocopying/Scanning.
  • Coordinate and prepare mailing, including production, photocopy, assembling, posting and courier shipping.
  • Assist in the distribution of checks to vendors.
  • Ensure the office is properly clean and well maintained
  • Work with the driver to ensure all vehicle documentations are in order, including but not limited to maintenance and fueling
  • Assist in sourcing for quotations towards the procurement of goods and materials for program delivery as per corporate procedures to ensure value for money is obtained.
  • Support program activities in the field where necessary.
  • Keep and maintain store records and materials to ensure prompt supply of materials to staff for the effective discharge of their work without any disruptions of work-flow
  • Implement the travel plans for all visiting staff/consultants personnel’s.
  • Arrange for the repair and maintenance of office equipment and machinery to ensure that staff work effectively without any disruptions.
  • Maintain good professional relationship with relevant vendors.
  • Perform additional and miscellaneous job related duties for the office as assigned.

Qualifications and Experience

  • A minimum of OND in Business Administration/Finance or related courses.
  • At least a minimum of 2 years practical work experience in an Administrative capacity, with one year in a donor funded project an added advantage.
  • Young Candidate less than 25 years will he preferred for this position.

Job Title: Assistant Project Accountant

Location: Sokoto
Department: Finance
Report to: Finance Manager
Duration: 4-5 years

Purpose

  • To provide support in ensuring that all project financial processes and reports are in line with policies of Plan International, donor and Nigeria, including its laws.
  • To contribute to the provision of regular and detailed financial analysis report to inform project management decisions.

Duties and Responsibilities

  • Prepare payment, journal and receipt vouchers using the corporate accounting software General ledger (GL)
  • Ensure that transactions are complete and accurate with self explanatory and understandable description.
  • Maintain general ledger (GL) log book.
  • Maintain good filing for all vouchers in a limited access area to ensure easy retrieval.
  • Maintain a record of vouchers borrowed by staff and ensure that they are returned and filed appropriately.
  • Support the monthly GL closure process.
  • Print the monthly GL reports for signing.
  • Ensure that the GL balances of the advances account agrees with the sub ledger balances.
  • Contributes to the monthly financial report.
  • Ensure that the documentation for payment is acceptable and accurate with all arithmetic calculations being correct,
  • Approved payment request should be processed within one week of receipt.
  • Prepare the Withholding tax and VAT schedule where relevant before payment is done.
  • Cancel (stamped PAID) all vouchers (payment journal and receipt) and its supporting documents to forestall re-use.
  • Ensure all cheques are prepared in a way that ensures accuracy and validation for payments
  • Issue cheques as per weekly payment list; exception should he approved by CFM.
  • Maintain cash books, including providing updates to Finance manager to prevent a negative cash and bank balance.
  • Release cheques to the right payee and ensure the appropriate receipts are issued and filed.
  • Prepare and maintain the sub ledger for all advances (travel, purchase etc.).
  • Ensure timely liquidation of staff advances and ensure more than one advance should not he given to a staff at a time
  • Make available weekly to the Finance manager a list of all un-liquidated advances and support with the follow up of these advances.
  • Support project staff in making field payments during activities.
  • Prepare the withholding tax deductions report and completing and submitting monthly statutory PAYE forms to required Government Organizations.
  • Circulate monthly pay-slip to PU staff
  • Support the grant accounting process
  • Perform any other project related duties as specified by the Finance manager
  • Fulfil Plans Child Protection Policy at all times to prevent children from all form of child abuses

Qualifications and Experience

  • A first Degree in Financial Accounting and related Financial/Business Administration courses.
  • At least 2 years practical work experience in managing financial and administrative system for donor funded projects.
  • A minimum of 1 years’ experience in grant financial management with donor funded projects in Nigeria.

Job Title: Project HR and Admin Manager

Location: Sokoto
Department: Finance and Admin
Report to: National Program Manager Management Support Coordinator
Duration: 4-5 years

Purpose

  • To ensure effective and efficient coordination of office related activities towards implementation of the project and to provide technical leadership in ensuring that all project administrative processes and reports are in line with policies of Plan International, donor funded and Nigerian laws

Duties and Responsibilities

  • Monthly and quarterly administrative reports in line with established compliance standards.
  • Review of all administrative components of all financial transaction documents before project commitments and payments are made.
  • Development and tracking of all project procurement plans in line with project plans and budgets, ensuring procurement deadlines are met.
  • Work with the Project finance manager in the development of the monthly and quarterly cash forecasts for the project, including for partners.
  • Set up and management of project administrative file documentation system or the office, including supporting same for partners.
  • Coordinate all HR related matters with support from the Country office including ensuring staff understanding and compliance of tIre Staff and procurement manuals.
  • Oversees Partner’s financial contract process as well as liquidations and reporting in line with donor compliance standards, before further fund advancements.
  • lead on the submission of time sheets for approval and forwarding to Country Office
  • Develop and implement a capacity building plan for staff and partners that includes but not limited to fire safety, office protocols, and procurement policies.
  • Develop and update inventory data base monthly for all project assets including partner assets where applicable.
  • Maintain good working relationship with vendors and consultants.
  • Fulfil Plans Child Protection Policy at all times to safeguard and protect the child at all times without reports or incidents of child abuse.

Qualifications and Experience

  • A Master’s Degree in Business Administration or other related courses. Any relevant professional Certification and a Masters degree will be added advantage.
  • At least 5 years Practical work experience in managing administrative system for donor funded projects, including familiarity with donor procurement policies and Nigerian laws.

Job Title: Service Delivery Facilitator

Location: Sokoto
Department: Program
Report to: Head of Health and National Program Manager
Duration: 4-5 years
Slot: 4

Purpose

  • Provide support in the development and implementation of the project’s strategy to ensure gender sensitive and responsive health facility and community MNCH service delivery within a cluster of Local Government Areas.
  • Work with Gender Advisor and M and E advisor to ensure gender equality is mainstreamed at the local level and project outputs are adequately documented to feed into Performance management framework.
  • Ensure compliance with all donor programs and operational requirements.

Duties and Responsibilities

  • Supervise and facilitate the training activities of health service providers including community health workers, in line with project standards.
  • Participate in the development/adaptation of state and local supportive supervisory mechanisms and its implementation including providing feedback to stakeholders.
  • Participate in program research processes in the project, including facility assessments and identification of key needs address service delivery gaps.
  • Work with community demand creators to strengthen linkages and ensure alignment of demand and supply side interventions, including addressing demand/supply side issues at project level.
  • Work with health facilities and partners to develop and monitor facility improvement plans, including application of standard based management and recognition protocols.
  • Contribute to the implementation of a gender responsive emergency transport system at LGA and community levels in conjunction with NURTW, WDCs and other stakeholders.
  • Regularly review community and facility level data, including collection processes to track progress against planned service delivery outputs and outcomes, using RBM methodologies.
  • Responsible for regular and timely updates and reports, including success stories, best practices on supply side activities to inform project programming decision making and advocacy efforts.
  • Carry out regular advocacies to local stakeholders to improve and sustain facility and community MNCH  service delivery.
  • Work with Gender advisor in identifying and updating gender barriers to MNCH service delivery outcomes and addressing them through supply side interventions.
  • Work with M and E unit to ensure relevant and quality information is provided to make evidenced based service delivery decisions at the community, facility and LGA levels.
  • Maintain good relationship with the Primary Health Care Development Agency, local government authorities and stakeholders, including health facility staff.
  • Assume any other responsibilities as assigned by supervisors
  • Fulfil Plan’s Child Protection Policy at all times to prevent children from all forms of child abuses.

Qualifications and Experience

  • A first Degree in Health related course from a recognised higher institution
  • least 3 years practical work experience in the area of health service delivery programs. especially MNCH programs.
  • Experience working with PHC workers, local communities, Ward development communities and social groups.
  • Good working knowledge of the Nigerian Health system especially at the PHC level.
  • Experience facilitating focus group discussions and including trainings.
  • Knowledge and experience with some donor program frameworks and approaches will be an added advantage.

Languages:

  • Excellent command of English, a working knowledge of Hausa will be an added advantage.
  • The position will require 50% of time spent its the Local Government Areas and communities.

Job Title: Gender Equality Advisor

Location: Sokoto
Report to: National Program Manager
Duration: 4-5 years

Purpose

  • Provide technical guidance and support in ensuring project processes, activities and outputs are in line with project Gender Equality Strategies and contribute to Donor and Ministry of Women Affairs and Social Development commitment to Gender Equality.
  • This position will also be responsible for developing project and local partner staffs capacity in the area of key gender equality mainstreaming approaches arid tools and management of the an upcoming MNCH project for gender transformative results.

Duties and Responsibilities

  • Develop a comprehensive Project Gender Equality Framework and Strategy in line with Plan International and Donor standards.
  • Ensure monitoring and evaluation components in the project adequately capture gender equality indicators.
  • Support the implementation of gender assessments, including providing technical support to facility assessments within the project.
  • Analyze and synthesize the key findings to advise National Project Manager on strategies to ensure positive gender outcomes in MNCH programming.
  • Work with National Project Manager to ensure best practices in male engagement programming strategies are adequately reflected in project activity processes
  • Provide technical guidance and support on engagements with Ward Development Communities (WDC) and other project stakeholders to ensure greater participation of women and adolescents in community decision making processes.
  • Contribute to the reporting process within the project and review of activity and regular reports, including the sharing and dissemination of best practices on gender mainstreaming within the project
  • Contribute to the knowledge management system in a way that documents and establish Plan International Nigeria commitments and expertise in Gender Equality.
  • Provide technical inputs to all activity design and implementation to ensure improvement in social and financial capital for women and adolescent girls.
  • Provide regular and timely feedback on project progress against planned Gender Equality strategies and indicators.
  • Support team members in presentation and engagements at the community level to ensure best practices in Gender Equality are transferred.
  • Ensure capacity building by regularly training staff and partners for improved Gender manistreaming.
  • Develop strong relationships with state partners to provide linkages for sustainability of positive Gender Equality outcomes for girls and women.
  • Collaborates with other Country office Programmes as necessary.
  • Ensures Gender is mainstreamed into all project communities and maintains gender
  • Fulfil Plan’s Child Protection Policy at all times to prevent children from all forms of child abuses.

Qualifications and Experience

  • A Bachelor’s Degree in Social Sciences/Art with background in Gender Studies or an equivalent from a recognized University. Master’s degree will be an added advantage.
  • At least 3 years practical work experience in mainstreaming Gender expertise in Gender Equality in projects especially MNCH programs.
  • proven understanding of Gender programming concepts and community approaches to development.
  • Experience in designing and conducting Gender Equality analysis, including some understanding M and E processes.
  • Knowledge and experience with Donor program and Gender Equality frameworks and approaches
  • Ensures Gender is mainstreamed into all project communities and maintains gender sensitivity within project staff and associates.

Languages:

  • Excellent command of English, a working knowledge of Hausa will be an added advantage.

Job Title: Project Finance Manager

Location: Sokoto
Department: Finance and Admin
Report to: Country Finance Manager and National Manager
Duration: 4-5 years

Purpose

  • To provide technical leadership in ensuring that all project financial processes and reports are in line with policies of Plan International, donor and Nigeria, including its laws.
  • To provide regular and detailed financial analysis report to inform project management decisions.

Duties and Responsibilities

  • Develop and implement financial processes including internal controls for the project.
  • Monthly and quarterly financial reports in line with established compliance standards.
  • Review of all financial transaction documents including tracking of advances before project commitments and payments are made,
  • Review of project budget and contract documentation of vendors amid consultant
  • Coordinate monthly and quarterly cash forecasts for the project, including for partners.
  • Set up and management of project financial file documentation system in the office, including supporting same for partners.
  • Oversees Partner’s financial contract process as well as liquidations and reporting in line with donor compliance standards, before further fund advancements.
  • Develop and implement a financial capacity building for staff and partners.
  • Review all time sheets to ensure they ate properly filled,
  • Maintain a budgetary control system to monitor grant budget vs. Expenditure and advise management on variances and corrective actions required to he taken:
  • Respond to grants financial queries in liaison with the Country finance Manager (CFM) and the Project Manager.

Qualifications and Experience

  • A Master’s Degree in Financial Accounting and related Financial/Business Administration courses. Professional accounting certification will be added advantage.
  • At least 5 years practical work experience in managing financial and administrative systems for donor funded projects.
  • A minimum of 3 years’ experience in grant financial management with donor funded project in Nigeria.
  • Fulfil Plan’s Child Protection Policy at all times to prevent children from all forms of child abuses.

Job Title: Community Demand Creator

Location: Sokoto
Department: Program
Report to: Communication and BCC Specialist National Program Manager
Duration: 4-5 years
Slot: 4

Purpose

  • Provide support in the development and implementation of the project’s BCC strategy to ensure positive behavioral change for improved demand and utilization of MNCH services within a cluster of Local Government Areas.
  • Work with Gender advisor and M and E advisor to ensure gender equality is mainstreamed at the local level and project outputs are adequately documented to feed into Performance management frame work.
  • Ensure compliance with all donor program and operational requirements.

Duties and Responsibilities

  • Supervise and monitor the capacity building of stakeholders and other activities of project partners at community and household levels. in line with project standards.
  • Contribute to the development and review of IEC materials and radio messages, including development of dissemination and monitoring plan.
  • Responsible for ensuring implementation of project engagement strategy with 100 women groups, male champions and traditional/religious leaders.
  • Participate in program research processes in the project.
  • Work with service delivery facilitators to strengthen linkages and ensure alignment of demand and supply side interventions, including addressing demand/supply side issues.
  • Work with and support WDCs and other stakeholders to ensure safe spaces for greater participation of women and adolescent in decision making around MNCH issues, including the development and implementation of advocacy and community mobilization packages and plants and sustainability of community interventions.
  • Regularly support the documentation and review community level data, including collection processes.
  • Responsible for regular and timely updates and reports, including success stories, best practices on demand side activities.
  • Participate in the design and maintenance of SMS platform, ensuring regular communication to identified stakeholders, on MNCH events, issues and activities.
  • Work with Gender advisor in identifying gender barriers to positive MNCH outcomes and addressing them through BCC interventions, including, supporting the gender responsive referral process.
  • Work with VSLA coordinator to implement community component of VSLA strategy.
  • Maintain good relationship with the local traditional and religious leaders, NURTW. Ward development Committees and women and men social groups.
  • Assume any other responsibility as assigned by the Supervisor or the National Project Director.
  • Fulfil Plan’s Child Protection Policy at all times to prevent children from all forms of child abuses.

Qualifications and Experience

  • A first Degree in Social Sciences/Arts or Communication from a recognized higher institution.
  • At least 3 years practical work experience in the area of social and behaviour change communication and public relation of public health programs especially MNCH programs.
  • Experience working with PHC workers, local communities, Ward development communities and social groups.
  • Experience facilitating focus group discussion and other community participatory processes, including trainings.
  • Knowledge and experience with some donor program frame work and approaches will be an added advantage.

Languages:

  • Excellent command of English. a working knowledge of French will be an added advantage.

Job Title: Monitoring and Evaluation Advisor

Location: Sokoto
Department: Program
Report to: National Program Manager
Duration: 4-5 years

Purpose

  • Provide leadership in developing mid implementation of monitoring and evaluation plant and corresponding instruments for MNCH project and implementing M&E strategies in compliance with the project management tools and donor requirements.
  • Take the lead in project reviews, assessment including internal data quality assessments, monitoring and evaluations.
  • This position will also be responsible for developing project staffs capacity is the area of progress and data gathering, verification and results monitoring.

Duties and Responsibilities

  • Designs, develops and implements the comprehensive M&E framework/strategy, system and quantitative and qualitative tools, with a focus on health management information systems strengthening and incorporating mobile technology
  • Leads regular monitoring data collection, verification, entry, spot checking, analysis, reporting and sharing, ensuring accurate, high quality household, community and facility level data is collected on all PMF (Performance Measurement Framework) indicators on a regular basis and as per agreed framework and timelines
  • Supports, coordinates and follows the development and implementation of Baseline, Midterm, Endline and research studies in order to inform the M&E framework, tools, systems and processes
  • Provides information and feedback to the National Project Manager to inform adjustments in project strategy, and to ensure that the project remains relevant and effective.
  • Share and disseminate best practices on Program related lessons learnt in collaboration with Health Experts in the state.
  • Work with project team members to ensure community level data is collected, analyzed and presented for communities to make informed decisions on MNCH issues.
  • Ensure timely and high quality regular monitoring and evaluation reports are produced.
  • Set up and manage a project knowledge management system.
  • Provide regular and timely feedback on project progress against planned activities, outputs and results.
  • Ensure capacity building by regularly training and mentoring staff and partners for improved program monitoring and evaluation.
  • Provide technical leadership in operational and Programme research processes.
  • Provide overall technical guidance and supervision to the Project M and E coordinators.
  • Develop innovative strategies. including application of IT technology to engage the State Ministry of health Department of Planning, Research and Statistics and PHCDA on MNCH data collection and quality improvement.
  • Establish linkage with M and E units of existing MNCH projects in the state.
  • Fulfil Plan’s Child Protection Policy at all times to prevent children from all forms of child abuses.

Qualifications and Experience

  • A Bachelor’s Degree in Statistics or Social or Health Sciences or an equivalent from a recognized university. Master’s degree will be an added advantage.
  • At least 5 years practical work experience in Monitoring & of Public Health programs especially MNCH programs.
  • Experience in Participatory Monitoring and Evaluation especially in community and household data collection processes. including analysis of large data sets.
  • Experience in application of result based management tools.
  • Experience working with the DHIS 2.0 software is critical.
  • Proven understanding of programming concepts and Human Rights Approaches to Development.
  • Knowledge and experience with Donor program and M&E frameworks and approaches.
  • Thorough experience with the use of technology for data collection including mobiles phones and Global Positioning System (GPS) preferred.

Languages:

  • Excellent command of English. a working knowledge of French will be an added advantage.

Job Title: Driver

Location: Sokoto
Department: Finance and Admin
Report to: HR and Admin Manager
Duration: 4-5 years
Slot: 2

Purpose

  • To provide support to sound office and logistics management for all project activities in line with policies of Plan International, donor and Nigeria including its laws.

Duties and Responsibilities
Vehicle Maintenance and Management:

  • Cleans vehicle and perform routine checks to ensure it has proper working tools on a daily basis
  • Refuels vehicle using an approved fuel voucher and records this on the vehicle log sheet timeously
  • Parks vehicle safely at designated place at the eend of each working day not later than 6pm
  • Ensures that after hours travels have prior formal approval by the administration officer
  • Ensure vehicle movement log book is filled timely and regularly,
  • To report immediately to the Admin Manager and Logistics assistant, all accidents or issues involving Plan International vehicles.
  • Compliance to the motor vehicle and travel policy provisions of Plan international Nigeria Ensures security clearance before embarking on field visit trips.

Staff and Material Transportation:

  • Transports staff and designated people to all areas as instructed and with approval vehicle request forms.
  • Ferries goods to required points as may be directed from time to time
  • Ensure vehicles have necessary materials such as umbrella, first aid box, map, fire extinguishers etc.
  • Ensure that all Plan asset are not left unattended in the vehicle whilst parked.
  • Files in accurately vehicle log books and submits to the Logistics Officer.
  • Prepares monthly vehicles maintenance reports for allocated vehicles.

Clerical Service Provision:

  • Dispatch and deliver all documents between Plan and other service providers.
  • Work closely with the logistics Assistant in facilitating other clerical duties as determined by the Finance and Admits Manager.

Qualifications and Experience

  • Good communication, interpersonal, and computer skills
  • Class B drivers licence.
  • Advanced or Ordinary level Certificate
  • A minimum of 3 years of experience in vehicle maintenance and driving.
  • Work experience in an NGO setup will be an added advantage
  • Any relevant certification in driving/clerical services will be an added advantage
  • Fulfil Plan’s Child Protection Policy at all times to prevent children from all forms of child abuses.

How to Apply
Interested and qualified candidates should submit their full CV’s and a comprehensive Cover letter, setting out your reasons for applying for the post and outlining the qualifications, experience, knowledge and skills that you feel you can bring to the role to: [email protected]

Note: Only application sent electronically by e-mail with the Job title and location clearly indicated as as the subject mail will be considered and only shortlisted candidates will be contacted.

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