Office Manager Job Vacancy at Human Capacity Development Consultants (HCDC) Limited

Human Capacity Development Consultants (HCDC) Limited is a vibrant and innovative company committed to the goal of developing human capital in organisations for exceptional business results.

We are recruiting to fill the below position:

Job Title: Office Manager

Location: Nigeria

Objective

  • The Office manager is responsible for organizing all administrative activities that facilitate the smooth running of an office.
  • Must ensure office equipment is maintained, relevant records are up updated regularly and all administration processes work effectively.

Job Description

  • Using a range of office software, including email, spreadsheets and databases;
  • Manage filing systems;
  • Participate in the recruitment of new staff, sometimes including training and induction;
  • Ensure adequate staff levels to cover for absences and peaks in workload, often by using temping agencies;
  • Delegate work to staff and manage their workload and output;
  • Promote staff development and training;
  • Implement and promoting equality and diversity policy;
  • Write reports for senior management and deliver presentations;
  • Responding to customer enquiries and complaints;
  • Review and update health and safety policies and ensure they are observed;
  • Develop and implement new administrative systems, such as record management;
  • Record office expenditure and manage the budget
  • Organize the office layout and maintaining supplies of stationery and equipment;
  • Maintain the condition of the office and arranging for necessary repairs;
  • Arranging regular testing for electrical equipment and safety devices;
  • Process and maintain all staff files
  • Creating and managing Standard Operations Procedures
  • Overseeing communications, appointments and services
  • Assisting with HR duties
  • Managing office equipment and supplies.
  • Manage the company’s social media.
  • Oversee and review logistics activities ( car maintenance etc)
  • Monitor and process bills, purchases and expenses including ordering of all necessary supplies and equipment
  • Maintain all service and billing logs, and billing related binders for review by appropriate staff and governing agencies

Qualifications

  • Minimum of 3 year experience.
  • Proficiency in Microsoft Office (Outlook, Excel, and Word).
  • Excellent written and verbal communication skills;
  • Excellent negotiation skills;
  • Ability to effectively multi-task.
  • Must be organized and work well in a team environment.
  • Strong problem-solving, organizational, and planning skills are required.
  • Excellent written and oral communication skills.

Method of Application
Interested and suitably qualified candidates should send their Resumes to: [email protected]

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