Job at WFO Roedl & Partner for a Senior Executive Assistant to the Managing Partner

WFO Roedl & Partner, there is an opportunity to learn and grow. Join the team of professionals supporting and enhancing the business space. From supporting growing and ambitious organizations across the world to working in a friendly and supportive environment, we have carved a niche for providing excellence in all service areas. Innovation is in our DNA and that’s why you belong here.

Based on our recent expansion, we seek to recruit candidates to join our team of professionals in the capacity below:

Job Title: Senior Executive Assistant to the Managing Partner
Job Summary

  • We are looking for a focused, efficient, result-oriented and resilient individual with a strong interpersonal, organizational management and research skills to support the Senior Partner through high-end administrative and advisory support. The core responsibility of this

Support the Senior Partner:

  • By maintaining and scheduling the Partner’s appointment, meetings, conferences, teleconferences and travels.
  • Assisting in the preparation of business presentations and reports to clients.
  • Providing historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
  • Maintaining clients’ confidence and protecting operations by keeping information confidential.
  • Part of Client Services team responsible to meet and exceed customer’s service expectations.
  • Coordinating the operations of the Executive office through document preparation, confidential file management and general office maintenance
  • Triaging and providing key highlights from reports submitted to the Partner.

Corporate Branding:

  • Projecting and managing the image of the firm and office of the Partner
  • Managing and executing the projects as assigned by the Partner.
  • Developing and managing a variety of public and corporate media relation campaigns.
  • Coordinate and manage the Partner’s memberships of various professional, business and social groups.
  • Attending events and meetings on behalf of the Partner where required.
  • Marketing and Business Development
  • Develop and follow-up on client proposals. Provide updates to the Partner on a regular basis while also updating the firm’s CRM.
  • Act as the liaison officer for the firm’s clients, especially the strategic clients.
  • Assist the Partner on conducting research and business surveys for use in business presentations, educational and technical studies.
  • Proactively generate leads and initiate contacts with prospective clients and maintaining strong contacts with the organization’s executives.
  • Working with the Senior Partner, implement the marketing and business development strategy of the firm.
  • Seek for opportunities to participate in the activities of the relevant professional institutes and industry membership groups through speaking engagements, trainings, exhibitions etc.

Client Billing and Receivables:

  • Responsible for initiating and monitoring client billing receivables.
  • Timely billing of clients, with adequate follow-up to ensure timely payments.
  • Coordinate Intra Firm Billing.
  • Ensures that Letters of Engagement are prepared prior to commencement of engagements by the relevant teams.
  • Oversees all business aspects of client relationships including billing, collecting and maintaining profitability for the firm.

Qualifications and Requirements

  • Must possess a a minimum of Bachelor’s degree (Second Class Upper) in Business Administration or any related course.
  • Must possess the ability to comfortably work autonomously and across multiple tasks.
  • Must possess prior working experience in consulting or professional services background.
  • Must possess exceptional numeracy skills with the ability to present and analyse data.
  • Must possess advanced level proficiency in Microsoft Office suite.
  • Must possess Excellent social skills, able to operate with diplomacy, tact and empathy
  • Must possess previous experience as a Personal Assistant or Executive Assistant to senior/ executive management level
  • Must possess the ability to manage complex and highly confidential information.
  • Must possess a high degree of personal organisation and self-management.
  • Must possess the ability of working to tight deadlines, and able to turn work around within a short time

Competencies and Skills:

  • Excellent communication skills
  • Experience in Sound decision making abilities
  • Good organizational and time management skills
  • Good understanding of world affairs and business sense and professionalism

How to Apply
Interested and qualified candidates should send their CV’s and covering letter to: [email protected] with “Senior Executive Assistant” as the subject of the mail.

Application Deadline: 5th May, 2017.

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