Job in Lagos for a Special Assistant to Managing Partners at SENCE Limited

Skill Enhancement Centre (SENCE) Limited, is currently seeking to employ suitably qualified candidates to fill the position below:

Job Title: Special Assistant to Managing Partners
Job Summary

  • This position is responsible for providing administrative support in a law office.
  • Assists principal partner with managing schedules, coordinating meetings and travel, answering phones, and communicating with clients.

The responsibilities of this role includes but not limited to the following:

  • Provide administrative assistance to legal staff in a law office.
  • Manage schedules, including trial dates and hearings.
  • Coordinate appointments, meetings, and business travel.
  • Plan, support, and implement logistics for the law firm
  • Coordinate meetings, teleconference, meetings and video conferences.
  • Coordinate with customers, external counsel and other vendors to obtain and exchange information and documentation related to legal matters.
  • Assess the urgency of situations and determine appropriate actions, monitor status of pending item, provide follow up and keep management informed by communicating a wide variety of information.
  • Prepare legal correspondence and presentations.
  • Maintain legal management systems.
  • Conduct research for report preparation.
  • Train lawyers and support staff in the use of all office systems, including case management system, filing protocols, and docket/diary procedures.
  • Utilize case management system for electronic data management of legal files and creation of management reports.
  • Ensure that all necessary information is shared between clients and staff on various files.
  • Oversee and coordinate acquisition and maintenance of legal research and reference materials for office, including hard copy and electronic materials.

Minimum Requirements

  • OND / HND / BSc. graduate or equivalent
  • 3-5years of clerical/secretarial experience, with a minimum of two years at the level of secretary or Relevant Degree in Secretarial Studies or any related field
  • Maintain a high level of confidentiality.
  • Maintain efficient office procedures and a system for keeping track of requested actions and reports.
  • Type from rough draft and keyboard at an efficient rate of speed.
  • Meet strict timelines and perform multiple tasks.
  • Skill and knowledge in the operation, use and care of office equipment.
  • Knowledge and proficiency in the use of technology (i.e. computers, word processing, database spreadsheet programs and power point).
  • Knowledge and ability of record keeping methods, keyboarding and preparation of correspondence.
  • Knowledge of alphanumeric filing systems, inventory control methods and methods commonly used in the training for acquiring clerical skills.
  • Planning, organizing and analyzing.
  • Manage an office and coordinate daily activities and/or schedule.
  • Writing, reporting, presenting and communicating information.
  • Communicate clearly and concisely in both written and oral form.
  • Work harmoniously with individuals and groups of employees.
  • Work independently and organize complex clerical tasks and administrative tasks quickly and accurately.
  • Ability to be flexible and adaptable in a variety of situations.
  • Excellent copy editing and proofreading skills.
  • Accomplish work responsibilities with minimum supervision.
  • Remain calm under trying circumstances and work with frequent interruptions.

How to Apply

Interested and qualified candidates should:
Click here to apply

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