Job for a Personal Assistant in a Real Estate and Finance Company in Lagos

Fosad Consulting Limited – Our client, a key player in the Real Estate and Finance sector, is looking to engage the services of an experienced professional for the post of:

Job Title: Personal Assistant to the Chairman

Location: Lagos, Nigeria

Job Description
This position is responsible for managing administrative duties for the Chairman of the Board as well as handling sensitive assignments that include highly confidential information. Provide critical information connection between the Chairman and internal and external customers to result in high quality and timely delivery of service.

Diary Management and Administration:

  • Manage diary; understanding the importance of key meetings, building flexibility into the diary and anticipating needs
  • To organise external visits, meetings and speaking engagements and coordinate briefing and material, and make travel and accommodation arrangements to ensure budget and time management pressures are met.
  • Prepare letters, reports and other documents
  • Screen incoming telephone calls; direct them appropriately
  • Review incoming correspondence, distribute and respond accordingly. Follow up where necessary
  • Provide support for all other administrative tasks as directed
  • Maintain the organisational charts for areas of responsibility
  • Process expenses within Company guidelines / timeframes for the Chairman’s office
  • Attending to meetings in place of the Chairman if necessary
  • Remember deadlines and prompt where necessary
  • Manage and organise administration
  • Prepare documentation such as agendas and figures for meetings/ presentations and co-ordinate any project work
  • Ensure correct briefing notes or papers for meetings
  • Note take in meetings as and when required
  • Create and maintain filling systems
  • Make and coordinate travel arrangements in line with Company policy
  • Ensure stationery supplies are maintained

Communication:

  • Communicate clearly, confidently and in a professional manner at all levels both internally and externally
  • Convey a professional image at all times, exercising tact and diplomacy in handling a range of situations of differing content and complexity
  • Handle sensitive information with the highest level of discretion and confidentiality
  • Deal with all enquiries and requests promptly only escalating when necessary
  • Uses initiative to solve problems without the need to escalate
  • Build and maintain strong working relationships with key contacts

Qualifications

  • A Bachelor’s Degree or its equivalent in Law.
  • A minimum of 3-5 years’ experience in a similar role within a structured corporate environment
  • Knowledgeable in the use of the internet and other electronic office equipment

Other Requirements:

  • Strong oral and written communication skills
  • Good multi-tasking skills; energetic and result oriented
  • Planning and prioritizing skills
  • Must be conversant with the use of Microsoft Office application
  • Written and verbal communication skills to initiate professional and effective contact with internal and external customers.
  • Knowledge and understanding of technology in meeting management (Skype, GotoMeeting, Video Conferencing)
  • Ability to work with sensitive information and maintain a high level of confidentiality and discretion.
  • Effective and proven interpersonal skills
  • Respects and maintains confidentiality of information

Key Performance Indicators (KPI’s):

  • Seamless support
  • Their office delivers to deadlines
  • Work is accurate
  • Schedules managed effectively

 
How to Apply
Interested and qualified candidates should:
Click here to apply

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