Administrative Officer / Secretary Job Via Teclab

Teclab Management Services Limited – Our Client, a leader in the media and entertainment Industry with branches all over the country, seeks to employ the services of:

Job Title: Administrative Officer / Secretary
Locations: Lagos, PH, Abuja, Yenegoa, Ibadan, Warri, Enugu, Uyo, Calabar, Kaduna, Owerri, Makurdi, Ekiti and Yola
Repots To: Manager

Role Expectations
The successful candidate’s specific functions include:

  • Oversees and administers the day-to-day activities of the office; develops policies, procedures, and systems which ensure productive and efficient office operation.
  • Provides assistance and support to the office principal in problem solving, project planning and management, and development and execution of stated goals and objectives.
  • Supervises the work of employees in supporting roles, including assigning workload and monitoring employee performance.
  • Oversees and facilitates resources management and administration procedures and documentation for the principal.
  • Oversees the operation of office accounts, and plans and monitors expenditures; as appropriate, develops and/or coordinates budgets for the office and associated accounts.
  • Provides and/or oversees provision of staff support to the office, to include handling walk-up and phone interactions, maintaining calendars and travel arrangements, screening, analyzing, and responding to incoming correspondence, handling day-to-day problems and situations, and provision of secretarial support.
  • Provides assistance in the understanding and interpretation of University policies and procedures, as appropriate, and ensures that office operations are in compliance with policy provisions and standards.
  • Assists in the coordination, supervision, and completion of special projects, as appropriate.
  • Performs research and analysis on specific issues, as required, and independently prepares non-routine letters and/or reports, which may be highly sensitive and confidential in nature.
  • Serves as the primary point of administrative contact and liaison with other offices, individuals, and institutions on operational and programmatic matters concerning the Office.
  • Organizes and facilitates meetings, conferences, and other special events; coordinates and attends committee meetings, and participates in committee discussions, as appropriate.
  • Coordinates the disposition and/or resolution of individual problems and disputes involving faculty, staff, students, and/or members of the general public, as they arise.
  • Performs miscellaneous job-related duties as assigned.

Requirements

  • Qualification: Minimum B.Sc in any related field.
  • Experience: Relevant 2 years experience in a similar role.

Person Skills

  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Ability to gather data, compile information, and prepare reports.
  • Records maintenance skills.
  • Skill in budget preparation and fiscal management.
  • Ability to use independent judgment and to manage and impart confidential information.
  • Ability to analyze and solve problems.
  • Ability to plan, develop, and coordinate multiple projects.
  • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Organizing and coordinating skills.
  • Ability to foster a cooperative work environment.
  • Knowledge of general accounting principles.
  • Knowledge of human resources administration principles and practices.
  • Effective verbal and written communication skills.
  • Knowledge of administrative policies and procedures as applied to public academic institutions.
  • Skill in organizing resources and establishing priorities.
  • Ability to lead and train staff and/or students.
  • Conflict resolution and/or mediation skills.
  • Demonstrated ability to maintain confidentiality.
  • Word processing and/or data entry skills.
  • Knowledge of office management principles and procedures.
  • Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.
  • Skills in the use of database management, word processing, spreadsheet, and/or presentation software.

How to Apply
Interested and qualified candidates should send their Resumes and credentials to:  
[email protected]

Note:
All applications should have very specific SUBJECTS: E.g. Administrative Officer – Yenegoa.

Application Deadline  6th November, 2015.

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Comments

  1. please where is your office in Abuja?

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