Administrative Assistant Job Vacancy At Médecins Sans Frontières

Recruitment Notice

The French Section of Médecins Sans Frontières is recruiting for its project in Maiduguri:



Médecins Sans Frontières is a private, non-profit international humanitarian organization dedicated to providing medical assistance to populations in crisis, without discrimination and regardless of race, religion, creed or political affiliation.

Administrative Assistant

Job Description

  • Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.
  • Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management(collects, records and updates the staff individual files: individual information sheets, copy of signed contracts, amendments, records of leaves, absences, overtime, etc. then enter all the data into homere software)
  • Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
  • Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
  • Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
  • Make all administrative information available to the staff (posting, meetings, etc.)
  • Reads and explains the terms and conditions of employment and the abuse policy to the news employees.
  • Ensures the confidentiality of the individually files by locking them at the end of each day.
  • Update Social security & Tax office employee files in order to meet legal requirements and duties.
  • Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings upon request.
  • Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
  • Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
  • Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.
  • Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.


  • Desirable administration or finance, business related diploma.
  • Essential previous working experience of at least two years in relevant jobs.
  • Desirable experience in MSF or other NGOs
  • Fluent in English and Hausa language
  • Essential computer literacy (word, excel, internet)
  • Flexibility and ability to learn

Work Location

  • MSF Maiduguri project – Maiduguri office – NIGERIA


  • Local contract (3 months with possibility of extension) – 208 working hours per month and roster flexibility required.

Method of Application

Submit your CV, copies of diplomas, qualifications and a cover letter (with reference ADASAU15) with contact details to: [email protected]



Plot 82, OLD GRA (behind Lagos house) Kolo Road Galtimari, Maiduguri, Borno state, Nigeria

Deadline for the submission of applications: 23th of August 2015.

NB: only successful applicants will be called for interview.

in your inbox

Subscribe to our mailing list and get vacancies and employment updates to your email inbox.

Speak Your Mind


Get a Job Today with Joblanda

Reports released in early 2016 reveal more than 1.3 million Nigerians suffered job losses during the second quarter of 2015 alone, bringing the country's total unemployment rate to greater than 6 million individuals. In an effort to combat these statistics, staffing and education advancement advocate Joblanda has launched increased efforts to work with those affected by Nigeria's diminishing employment availability.

Joblanda is focused on delivering employment, career, and educational advancement opportunities to Nigerians who are seeking them. Built on the premise of doing more than just collecting and listing vacancies, we also help ensure each vacancy is well-matched to the job seeker by organizing the listings by required academic qualifications, years of experience, and industries of expertise.

In order to drive individual and collective economic growth, we also disseminate information about scholarships and educational opportunities as well as events and initiatives that can help people advance to a better career. We want to assist people In gaining the tools and information they need to live a better life, and we know that finding a great career is vital to accomplishing that goal.

joblanda gif

in your inbox

Subscribe to our mailing list and get vacancies and employment updates to your email inbox.