Account/Office Manager Job in a Security, Risk Management and Support Company

Our client is an international Security, Risk management and Support services group that identifies and manages risk for reputable organisations globally.

JOB TITLE:   Account/Office Manager

MAIN JOB TASKS AND RESPONSIBILITIES
ACCOUNTING

  • Obtain and maintain a thorough understanding of the financial reporting and general ledger structure.
  • Ensure an accurate and timely monthly, quarterly and year end close.
  • Ensure the timely reporting of all monthly financial information.
  • Assist the Controller in the daily banking requirements.
  • Ensure the accurate and timely processing of positive pay transactions.
  • Ensure the monthly and quarterly Bank Compliance activities are performed in a timely and accurate manner.
  • Supports budget and forecasting activities.
  • Collaborates with the other finance department managers to support overall department goals and objectives.
  • Supervise the general ledger group to ensure all financial reporting deadlines are met.
  • Assist in development and implementation of new procedures and features to enhance the workflow of the department.
  • Work with each direct report to establish goals and objectives for each year and monitor and advice on the progress to enhance the professional development of staff.
  • Support Controller with special projects and workflow process improvements.
  • Monitors and analyzes department work to develop more efficient procedures and use of resources while maintaining a high level of accuracy.
  • Advises staff regarding the handling of non-routine reporting transactions.
  • Responds to inquiries from the Director of Finance, Controller, and other finance and firm wide managers regarding financial results, special reporting requests and the like.
  • Work with the Controller to ensure a clean and timely year end audit.

OFFICE OPERATIONS

  • Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff.
  • Allocate available resources to enable successful task performance.
  • Co-ordinate office staff activities to ensure maximum efficiency.
  • Design and implement filing systems.
  • Monitor and maintain office supplies inventory.
  • Review and approve office supply acquisitions.
  • Manage internal staff relations.
  • Maintain a safe and secure working environment.
  • Provide training to new and existing staff as needed.
  • Handle personnel issues relating to staff conflicts, absenteeism, performance issues, etc.
  • Ensure filing systems are maintained and current.
  • Establish and monitor procedures for record keeping.
  • Ensure security, integrity and confidentiality of data.
  • Oversee adherence to office policies and procedures.
  • Analyse and monitor internal processes.
  • Implement procedural and policy changes to improve operational efficiency.
  • Prepare operational reports and schedules to ensure efficiency.

Education and Experience

  • BSC Accounting; and or Affiliate of Chartered Accountant would be an added advantage.
  • 3 -4 years administrative and supervisory experience
  • Knowledge of business and management principles.
  • Computer skills and knowledge of office/Account software packages.
  • Knowledge of accounting, data and administrative management practices and procedures.
  • Knowledge of clerical practices and procedures.

COMPENSATION: Highly Attractive

How to Apply

Forward a copy of your resume to [email protected]

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