2 Vacancies at an International Development Organization – NERI Nigeria

An International Development Organization (IDO) is seeking applications from qualified Nigerian nationals for the following positions:

Procurement Director

Project Duration:

4 years

Position Start Date:

Immediately

Position Summary:

The Procurement Director is responsible for overseeing the procurement of goods and services under grants or direct implementation.  The Procurement Director shall provide operational oversight of the procurement department and lead and implement all logistics operations for the project.  The Procurement Director must be fluent in IDO procurement regulations and shall ensure strict compliance for implementing partner procurement rules and regulations.  The Procurement Director will be responsible for reviewing procurement processes, providing regular training and mentoring to procurement department staff and coordination with the Grants Manager to support program implementation. This position will be based at the head office, located in Abuja, with program activities expected to be carried out in the North Eastern states. Travel is expected.

Reporting & Supervision:

The Procurement Director will report to the Operations Manager and manage a staff of up to three.

Primary Responsibilities:

Primary responsibilities include but are not limited to the following:

  • Establish, lead, and implement procurement processes and logistics operations for the project, including grants, strictly following all rules and regulations as well as all stipulations established by Nigeria law. Rules and regulations include:
  1.    ADS (Automated Directive System)
  2.    FAR (Federal Acquisition Regulations)
  3.    CFR (U.S. Code of Federal Regulations)
  4.    AAPD (Acquisition & Assistance Policy Directive)
  5.    Local Nigeria Law
  • Review and recommend changes to procurement policies and procedures as required.
  • Establish and maintain policies for procurement processes.
  • Manage/maintain a registry and file system for procurements to allow for efficient document and process audits.
  • Maintain the privacy of grantees and vendors.
  • Maintain procurement files, including proposals, evaluations, award documents, official contracts and correspondence on all procurements, following policies and local law.
  • Provide training on procurement and delivery of goods and services to program team, grantees and beneficiaries as it pertains to established protocols by the project and local law.
  • Manage account status for all credit accounts established with vendors.
  • Supervise and verify the procurement of materials according to the context and/or needs of the beneficiary, community and/or Project.
  • Develop and analyze technical specifications of materials, with consideration for investment, loss, and associated value; review and adjust budgets, as needed.
  • Design and prepare Terms of Reference and/or technical specifications for materials, goods, and services, for contracts, acquisitions, and procurements, in collaboration with the program team. Ensure presentation of sufficient selection that meets requirements of quality assurance, delivery, and transparency.
  • Work with local, national, and international vendors of goods and services to ensure quality, maintain professional distance required to ensure high ethical standards.
  • Ensure competitive procurements by attracting potential vendors for the purchase of goods or services either through direct, bid invitation, or other mechanisms that ensure high standards of transparency.
  • Designate or participate in evaluation committees for proposals submitted by the various vendors, according to the solicited terms of reference and regulations.
  • Verify quality and quantity of products according to the context and/or needs of the beneficiary, community, and/or Project.
  • Process procurements according to respective rules and regulations.
  • Maintain strict control of grant budgets, and financial expenditures.
  • Coordinate delivery logistics with program team and/or grantees to obtain the required permits including delivery receipts.
  • Coordinate transportation, permits, authorizations, insurance, loading and unloading of goods/materials, and financial allocation of related expenses under grants.
  • Prepare budgets, solicit quotations, negotiate, conduct analysis and recommend vendors for delivery of goods and materials to grantees.
  • Communicate all delivery schedules corresponding to grant and operations procurements, including the projection of related expenses.
  • Verify deliveries are complete and done in a timely manner.
  • Other duties, as assigned.

Qualifications:

  • University Degree in management, business administration, law or related field is required.
  • Five to seven years’ previous procurement experience required.
  • Prior IDO experience is highly desirable.
  • Demonstrated management experience is required.
  • Experience with budgeting and cost analysis is required.
  • Proficiency with MS Word, Excel, PowerPoint, Outlook, etc. is required.
  • Strong attention to detail and ability to develop tracking systems is required.
  • Strong communication skills and the ability to function well in a team setting.
  • Written and spoken fluency in English is required.
  • Fluency in one or more of the local state languages in the North Eastern part of Nigeria is highly desired

Grants Officer

Project Duration:

4 years

Position Start Date:

Immediately

Position Summary:

The Grants Officer is responsible for supporting a distinct portfolio of program activities.  This includes developing grant ideas in collaboration with Program Development Office, supporting and monitoring grant implementation, closing grants and maintaining all required electronic and paper files.  S/he will closely coordinate with Program Development Officers to ensure that projects are developed and implemented in a manner that advances project goals and current strategy objectives. This position will be based at the head office, located in Abuja, with program activities expected to be carried out in the North Eastern states.

Reporting & Supervision:

The Grants Officer reports to the Grants Manager.

Primary Responsibilities:

Primary responsibilities include but are not limited to the following:

  • Manage all aspects of assigned grant portfolio throughout all stages of project development, implementation and closure.  Manage associated timelines and donor reporting requirements for individual grant activities.  Maintain internal trackers, such as the grant status and closing trackers.  Monitor grant portfolio pipeline of financial commitments and disbursements.
  • Serve as a key point of contact for information on related project issues, coordination with partner organizations and sociopolitical and development trends.
  • Develop project ideas in coordination with Program Development Office.
  • Manage strategy objectives/action plan for assigned grant portfolio per the approved work plan.
  • Draft project ideas with estimated budgets and present them in internal Grant Review Committee meetings.
  • Prepare project proposals in grant database incorporating project objectives, activities, deliverables, monitoring and evaluation plan, media plan, budget and timeline.
  • Ensure compliance with donor and organizational policies, procedures and regulations, throughout activity implementation.  Ensure thorough, audit-compliant documentation.
  • Monitor project progress against the approved project implementation timeline; identify delays and work closely with Program Development Office to ensure projects stay on track.
  • Track overall project development and identify trends to document ‘success stories’ and ‘lessons learned’.
  • Engage in overall political analysis, impact assessment, and participate in strategy development to advance the project goals.
  • Review and contribute to the Final Evaluation Reports and prepare project documents for closing.
  • Coordinate with staff in all departments to complete assigned tasks; engage in regular coordination with Program, Procurement and Finance units to quickly resolve implementation issues.
  • Travel to project sites for follow up/support on activity implementation, as needed.
  • Perform other tasks, as assigned.

Qualifications:

  • University degree in public administration, economics, finance, business management or a related field is required.
  • Five years’ experience in grants management is required.
  • Prior experience with internationally-funded projects is highly desirable.
  • Demonstrated experience reviewing and negotiating budgets, reviewing financial reports, preparing for and monitoring audits of grantees, and file management.
  • Proficiency at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. is required.
  • Ability to work under pressure and efficiently handle multiple tasks
  • Ability to work under own initiative or as a part of a team
  • Experience of working in a conflict environment is a plus.
  • Fluency in oral and written English is required.
  • Fluency in one or more of the local state languages in the North Eastern part of Nigeria is required

Method of Application

Interested applicants for this position MUST submit the following documents by 6th August, 2015:

  • A current resume or curriculum vitae (CV) listing all job responsibilities AND
  • A cover letter.

Please reference the job title and location on the cover letter and resume or CV.

Alternatively, Please Submit Applications to:

PO Box # 20350
ATTN: Human Resources Office
Abuja FCT, Nigeria.

Or to the following e-mail address: [email protected]

Only short-listed candidates will be contacted.

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